Billing Assistant (80% - 100%)

to join our dynamic Finance Team, consisting of 7 colleagues, in Geneva. As part of our team, you will contribute to ensuring smooth and efficient billing processes within the firm.

Your Key Tasks and Responsibilities will include:

1. Preparing, reviewing, and processing client invoices in accordance with the firm's policies and clients' specific requests, when applicable;
2. Ensuring accuracy in time entries, fee quotes, billing rates and disbursements;
3. Communicating with the firm's partners and clients regarding billing inquiries;
4. Tracking payments, sending payment reminders, and assisting in recovery proceedings, when necessary;
5. Entering invoices into clients' invoicing electronic platforms, as needed;
6. Developing and maintaining documentation and procedures related to billing activities;
7. Assisting in the optimization and streamlining current processes and workflows;
8. Maintaining and updating clients' billing records and generating billing reports;
9. Providing general administrative support to the finance team related to billing activities.

To be successful in this role, you should have:

1. A commercial education with strong affinity for numbers;
2. Initial work experience in accounts receivables and a background in accounting;
3. Native fluency in French or English, with an excellent command of the other language (knowledge of an additional language is an asset);
4. Strong organizational skills, with the ability to prioritize and manage multiple tasks efficiently;
5. Exceptional attention to detail and accuracy;
6. A customer-focused mindset with a strong sense of service;
7. Familiarity with ADERANT Expert or similar legal-industry time and billing suites is an asset;
8. Familiarity with various electronic billing vendor web sites is advantageous;
9. Experience in the legal/consulting industry is a plus.

We offer:

1. A dynamic work environment with 7 colleagues where your contributions are supported;
2. Competitive social security package;
3. Flexible working hours to ensure a good work-life balance;
4. A collaborative and diverse team culture;
5. A central location in Geneva, with easy access to public transport.

If you're ready to take on a new challenge and help drive our success, Sabrina Palmas, Human Resources Coordinator, looks forward to receiving your full application (CV, cover letter, work certificates, and/or reference letters) by e-mail only at sabrina.palmas@swlegal.ch.

Please feel free to contact the HR department for further information (see details on the right).