Real Estate Executive Assistant

Posted 5 months ago

Description

We are seeking a highly organized, detail-oriented, and proactiveExecutive Assistantto support our leadership team. The ideal candidate will act as a trusted partner, managing administrative tasks, coordinating schedules, and streamlining daily operations to ensure the executive team can focus on strategic priorities. This role requires exceptional communication skills, discretion, and the ability to multitask in a fast-paced environment.

If you thrive on organization, problem-solving, and working closely with executives to achieve business goals, this position is an excellent opportunity to make a meaningful impact.

Responsibilities

Administrative Support:

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting agendas, take detailed minutes, and follow up on action items.
• Handle incoming and outgoing communications, including emails, calls, and correspondence.

Project Coordination:

• Assist with planning and execution of special projects, ensuring deadlines are met.
• Conduct research and compile reports, presentations, and briefing materials for executive use.

Office Management:

• Organize and maintain files, records, and confidential documents.
• Coordinate with vendors, stakeholders, and team members to ensure smooth office operations.

Relationship Management:

• Serve as a point of contact between executives and internal/external stakeholders.
• Build and maintain positive relationships with clients, vendors, and partners.

Operational Efficiency:

• Identify and implement process improvements to enhance productivity and workflow.
• Monitor and prioritize tasks, ensuring efficient time management for executives.

Experience:

• Proven experience as an executive assistant, administrative assistant, or similar role (3+ years preferred).
• Experience in real estate, finance, or a related industry is a plus.

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Exceptional verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.

Personality:

• Proactive, resourceful, and detail-oriented.
• Ability to work independently and as part of a team in a dynamic environment.

What We Offer

• Competitive salary .
• Opportunities for professional development and growth.
• A collaborative and supportive work environment.
• The chance to work closely with top executives and contribute to strategic initiatives.

If you’re an organized, motivated professional looking to take your career to the next level, we’d love to hear from you. Apply today and become a vital part of our team as an Executive Assistant!

all VA will need to be present within our online zoom and have screen monitoring so they need a strong internet access

Compensation

$4 - $8 hourly

About Darrell Bailey Real Estate Brokered By eXp Realty

We specialize in solving complex real estate transactions with a proven track record of success. Serving New Jersey, we handle challenges like distressed properties, foreclosures, and creative financing, delivering tailored strategies to help clients achieve their buying, selling, leasing, or investing goals. Rooted in core values,Faithfuels our confidence, whileServiceprioritizes client needs. We upholdIntegrityandLoyaltyto build trust and long-term relationships.RespectandGratitudeguide every interaction, fostering mutual appreciation. Leveraging innovative techniques and extensive expertise, we empower clients and team members to make informed decisions. Focused onMastery,Collaboration, and aGrowth Mindset,