Receptionist - Office Manager

Mission

• Perform customer service (internal and external) and ensure ongoing management of the office with different suppliers.

Responsibilities

• Reception and care of local and foreign clients
• Receiving and forwarding phone calls
• Mail processing (postage, express couriers, etc.)
• Managing conference rooms and video conferences
• Managing staff/visitor kitchen
• Badge handling and access control
• Creating expense reports
• Coordinating business lunches and trips
• Managing office supplies and inventory
• Plant caring and facility management
• Managing subscriptions to newspapers and magazines
• Managing administrative activities (creating lists, letters, presentations)
• Presence during reception opening hours (from 8 am to 5 pm on working days)
• Support function to staff members in administrative tasks

Profile

• Experience within a similar role
• Good knowledge of Microsoft Office
• Very good interpersonal skills
• Polite and service oriented
• Timely and well organised
• Excellent personal presentation
• Fluency in English, German and French would be an asset
• Swiss domiciliation