Team Coordinator Group Communications

Reporting

Supporting three Group Communications department heads, reporting directly to the Head of Internal Communications and Head of Communications for Geographies.

The Opportunity

Join our dynamic Group Communications team as a Team Coordinator and become the strategic backbone that enables our leadership to drive global communications excellence. This is far more than a traditional support role – you'll be a trusted partner to our global department heads, orchestrating across multiple time zones and supporting high-impact projects that shape our global narrative.

In this position, you'll have unique visibility into senior leadership decision-making whilst contributing meaningfully to strategic communications initiatives. You'll thrive in a fast-paced, confidential environment where your proactive approach and strategic thinking directly impact our ability to communicate effectively across 60 countries. You will be supporting the Group External Communications and Group Communications Content & Operations leaders in their day-to-day.

What You’ll Do

Leadership Support & Project Coordination

• Provide proactive support on priorities and time management, anticipating needs across multiple senior stakeholders
• Lead coordination of key communications projects and strategic initiatives from conception through delivery
• Manage project timelines, resources, and stakeholder communications for cross-functional initiatives
• Contribute to preparation of presentation materials for high-level meetings and executive communications
• Provide research, analysis, and proofreading support for presentations, memos, and strategic documents.

Operations & Event Management

• Coordinate complex internal and external meetings and international travel arrangements across multiple time zones
• Organise and logistically support high-profile events both in Zurich and internationally
• Plan and execute annual conferences and international team meetings with meticulous attention to detail
• Handle highly sensitive and confidential information with absolute discretion and professionalism
• Manage sensitive scheduling conflicts and competing priorities with diplomacy and strategic thinking.

Communications & Administrative Excellence

• Oversee organisation and maintenance of documents and filing systems for optimal access
• Prepare correspondence, schedule appointments, and manage diaries
• Coordinate team and project calls with internal and external stakeholders
• Support preparation of materials for key meetings and presentations
• Handle matters of a routine nature to conserve management time, including reading, researching, and analysing information.

Financial Management & Budget Oversight

• Ownership of expense management for department heads and control departmental budget expenditure
• Manage payment processing and preparation of invoices with attention to budget optimisation
• Coordinate with suppliers and vendors, negotiating cost-effective arrangements that support objectives
• Monitor and report on departmental spending, ensuring adherence to budget guidelines
• Handle procurement processes and maintain vendor relationships to maximise value and efficiency.

What You Bring

Experience & Education

• Bachelor's degree or equivalent professional experience in a corporate environment
• Minimum 3-5 years supporting executives or senior leadership, preferably in communications, consulting, or multinational organisations
• Proven track record of managing complex, competing priorities in a fast-paced environment.

Core Competencies

• Strategic Thinking: Ability to see the bigger picture and anticipate needs before they arise
• Exceptional Discretion: Demonstrated experience handling highly confidential information with absolute integrity
• Cultural Intelligence: Experience working across diverse international teams and understanding cultural nuances
• Project Coordination: Strong project management skills with ability to drive initiatives from conception to completion
• Communication Excellence: Outstanding written and verbal communication skills, with keen attention to detail and quality.

Technical Proficiency

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with project management tools and collaboration platforms
• Comfort with digital communication tools and virtual meeting platforms.

Personal Attributes

• Proactive & Self-Driven: Takes initiative and works independently with minimal supervision
• Resilient Under Pressure: Thrives in high-pressure situations while maintaining quality and composure
• Collaborative Spirit: Natural team player who builds strong relationships across all organizational levels
• Adaptable: Comfortable with ambiguity and able to pivot quickly as priorities shift
• Solution-Oriented: Approaches challenges with creativity and resourcefulness.

Languages

• Excellent command of English (written and spoken) is essential
• Additional languages are highly valued given our global operations (Namely German / Swiss German).

Why You'll Love This Role

• Strategic Exposure: Gain unique insights into strategic decision-making and corporate communications strategy
• Growth Opportunities: Develop skills in project management, strategic communications, and international business operations
• Global Impact: Support communications that reach millions of people
• Professional Development: Work alongside senior leaders and expand your network within a Fortune Global 500 company
• Diverse Challenges: No two days are the same – you'll tackle varied, engaging challenges that keep you motivated.

It’s an exciting time to be part of our team. At the Adecco Group, our purpose – making the future work for everyone – inspires and connects us all. Through our three global business units (GBU) – Adecco, Akkodis and LHH - we deliver expertise in talent and technology, enabling organizations to succeed and people to thrive.

We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 40,000+ colleagues with a collective spirit working in over 60 countries globally. We embody our core values: Courage, Collaboration, Customer at the Heart, Inclusion, and Passion in everything we do.

Growth and Development

You will have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways, achieving total balance between their jobs and their lives. We offer world-class resources for upskilling and development, satisfying your curiosity while sharing skills, knowledge, and expertise to grow together. Here, you can be yourself, and we aim to build on the attributes that make you, you.

A journey to bring out the best in you

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organization with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

Inclusion

We believe in talent, not labels. We focus on the diverse and unique skills our people bring. Our culture of belonging and purpose ensures everyone can thrive and feel engaged. We are proud to be an Equal Opportunity Employer, committed to equity, equal opportunity, inclusion, and diversity.

Interview Process

Our interview process includes an initial phone screening, followed by a virtual round of interviews with Hiring Manager, HR team and senior leaders. This process helps us understand your fit within our team and allows you to ask questions about the role and our company. If you are a visionary leader with a passion for learning and development, we invite you to join us in making the future work for everyone.

Accommodations

We are committed to providing an inclusive and accessible recruitment process for all candidates. If you require any additional accommodations or support due to a disability or other special circumstances, please let us know by contacting us. We will work with you to ensure your needs are met throughout the hiring process.

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