Project Manager, Production & Supply Chain

Project Manager, Production & Supply Chain

Project Manager, Production & Supply Chain

Direct message the job poster from expomobilia

As Project Manager, Production & Supply Chain, you serve as the central operational link between the Fair Production team and the Supply Chain. Your key objective is to ensure the availability, readiness, and on-site functionality of all materials and production elements required to deliver Art Basel fairs at the highest standards.

You are responsible for coordinating cross-functional inputs, supporting procurement, ensuring delivery timelines are met, and overseeing on-site supplier execution. Your work is essential to the successful and sustainable realization of global fair projects.

Your Responsibilities

• Act as a liaison between the Fair Production team and supply chain
• Consolidate material needs and specifications from project teams
• Share production timelines and supplier requirements
• Support supply chain in evaluating suppliers for fair production materials (construction, furnishings, graphics)
• Provide context and feedback on supplier performance, pricing suitability, and delivery expectations

Ordering & Supply Readiness

• Track and document all supply and material requirements across teams (Project Leads, Technical Managers, Logistics)
• Coordinate the collection of data needed to issue purchase orders (managed by supply chain)
• Monitor order status, flag potential delays, and assist in resolving bottlenecks to ensure timely delivery
• Ensure all essential production materials are on site, complete, and ready for installation
• Manage expectations, schedules, and on-site logistics for key production suppliers
• Acts as lead on site for logistics management – confirming inbound receipt of freight, checking in, and in turn loading freight, checking out
• Coordinate day-to-day activities during setup and execution phases
• Communicate any changes to plans or material needs to supply chain and other internal teams in real time
• Assist in troubleshooting urgent on-site changes and post-fair reconciliation

Budget Management & Forecasting

• Maintain detailed tracking of supplier-related costs in collaboration with project leads and finance
• Provide accurate expenditure forecasts and flag budget risks

Sustainability & Process Improvement

• Promote the use of sustainable materials and practices in collaboration with supply chain and production teams
• Identify opportunities to improve efficiency, reduce waste, and streamline supplier interactions

Your Profile

• Degree in Logistic, purchasing or related technical/business field with business operations understanding
• 5–7 years of experience in supply chain, project management, or event/exhibition production
• Strong communication and problem-solving skills
• Experience in trade fair logistics or coordination is a plus
• Proficient in MS Office (Word, Excel, PowerPoint, Teams)
• Familiarity with ERP systems (e.g., IFS) – training provided if needed
• Understanding of tendering, contracting, and production workflows
• Knowledge of trade fair materials, structures, and on-site requirements
• Willingness to travel up to 3 times annually for international fairs
• Fluent in Englis and German, French is a plus

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management

• Industries

  Events Services

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