Account Payable - Aman Venice

Overview

Location Overview: Join our team in Aman Venice. Set in Palazzo Papadopoli, one of the city’s eight monumental palazzos on the Grand Canal, Aman Venice embodies all that is sumptuous and sensuous about La Serenissima. Rococo works of art are offset by the contemporary restraint of Jean-Michel Gathy interiors, while private gardens – rare in this floating city – are overlooked by opulent dining venues and spacious suites. Just a short walk away from Piazza San Marco, Aman Venice offers the perfect place from which to explore this romantic city, and to discover the hidden gems of the city while floating away on a traditional gondola.

Role

Assist in day-to-day finance operations and be primarily responsible for computing, recording, collecting, analysing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel. The employee will report directly to the Accounting Manager of the property and will work in a fast paced environment.

Main duties and responsibilities

• Collaborate daily with every department in order to organize purchasing
• Daily control on Purchase Oder vs Invoice before to input into the system and also fiscally items quantity control.
• Recording supplier’s and corporate’s invoices and verify billing input
• Control Electronical support system to download purchase invoices
• Codes invoices to proper General Ledger account number. Ensure all proper backups (purchase order, receiving records, etc.) are attached to invoices as Aman procedures. Research any discrepancies and requests for payment updates from suppliers.
• Produce offers for new items
• Found new suppliers to cut costs
• Process supplier payments
• Inventory count every month
• Passive accounting and warehouse accounting supervision to manage the monthly inventory
• Reconcile weekly assigned costs accounts
• Prepare and input journal entries into general ledger
• Prepare monthly accruals file with all the supporting documents for monthly closure (all costs for every depts)
• Provide support for monthly management reporting and budgeting, intercompany statement invoice.
• General supervision of accounting payable processes.
• Monitoring and control of suppliers contracts and collaboration in new writing of them.

Qualifications

• 1 year prior experience in this role or similar preferred
• Working knowledge of accounting of USALI
• Strong organizational and communication skills
• Ability to work flexible schedule to include weekends and holidays
• Positive, engaging, and energetic personality
• Able to be organized, manage time wisely
• Very high attention to details
• Excellent communication skills, both written and verbal on English
• Able to handle a multitude of tasks in an intense, fast paced environment
• Excellent people skills and the ability to work under pressure and with various stakeholders
• Good Level of Proficiency in Excel
• Knowledge of Dynamic 365 BC system will be considered as a plus

Benefits

• Ticket restaurant
• Uniform
• Internal Laundry
• F&B discount rates
• Complementary stays in all Aman Property

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Hospitality

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