Document Controller - - Energy, Oil & Gas Project

Milan, Metropolitan City of Milan, Italy

About the job Document Controller - (Offshore) - Energy, Oil & Gas Project

General Description of Role and Responsibilities

• Data and technical documentation monitoring throughout the lifecycle of the Projects.
• To ensure that all technical documentation produced for the Project is in accordance with the Project requirements.
• To provide for archiving of all final documentation at the end of the activity.
• Retrieving any significant reference documentation of similar existing Projects.
• Preparing the Project Data and Document Management procedure and identify relevant COMPANY standards.
• Verifying their proper application. To cooperate with Project Development
• Managers in preparing the Provisional List of Documents, and in defining their relevant planning and programming.
• Maintaining up to date Project Document Register.
• Issuing and distribute monthly reports on Documents Production Status and latest revision of Document List.
• Expediting consignment/return of documents and monitor their physical progress.
• Managing documents distribution according to the Project Document Distribution Matrix.
• Ensuring documents availability both in the Project Filing Cabinets (hard copy) and in the COMPANY Document Management System (EDMS) (electronic file)
• Preventing access to obsolete documentation.
• Providing support for handover of final documentation.

Qualifications, Experience, Knowledge and Skills:

• Bachelor Degree from an accredited university.
• Work experience of 8+ years after earning the university degree.
• Candidates must have a minimum of 5 years hands‑on experience in offshore projects.
• Excellent spoken and written English including proven ability to write reports.