SR. ADMIN ASSISTANT

Qatar Energy; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading energy company in Qatar is seeking a Senior Administrative Assistant to provide comprehensive administrative support. This role involves managing documents, ensuring effective communication between Arabic and English speakers, and maintaining confidentiality in HR records. The ideal candidate has a diploma in Business Administration and a minimum of 5 years of experience in a similar role.

Qualifications

• Minimum 5 years of progressive administrative experience.
• Strong exposure to document control and translation activities.
• Excellent organization and prioritization skills.

Responsibilities

• Provide comprehensive administrative support to the department/team.
• Manage documents accurately and timely.
• Ensure effective communication between Arabic and English speakers.

Skills

Document control

Fluency in Arabic

Fluency in English

Microsoft Office Suite

Time management

Interpersonal skills

Education

Diploma in Business Administration or related field

Tools

Document management systems

Job description

Primary Purpose of the Job

Provide comprehensive administrative, document control, translation, and personal administration support to the department/team to ensure smooth and efficient office operations. The Senior Administrative Assistant is responsible for accurate and timely management of documents, effective communication between Arabic and English speakers, and proactive follow-up on internal and external matters.

Required Experience and Skills

• Minimum 5 years of progressive administrative experience, with strong exposure to document control and translation activities.
• Fluency in both Arabic and English (spoken and written) is mandatory.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, and basic office equipment.
• Solid understanding of document control systems, archiving procedures, and version control best practices.
• Strong ability to translate technical and business documents with high accuracy and cultural sensitivity.
• Experience handling confidential HR and personnel records.
• Excellent time management, organization, and prioritization skills.
• Strong interpersonal and communication skills, with the ability to interact professionally with all levels of staff and external parties.
• High level of accuracy in document preparation, translation, and record-keeping

Educational Qualifications

Completion of Secondary level education (12 years), followed by Diploma in Business Administration, Office Management, or a related field.