Senior Personal Assistant

PPL Dynamics; Qatar; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading company in Qatar is looking for an experienced Senior Personal Assistant to provide comprehensive administrative support to a Chief Officer. The ideal candidate will have a Bachelor's degree and 3-5 years of experience in a corporate environment. Key responsibilities include managing schedules, organizing meetings, and handling confidential information. This role requires strong communication skills and professionalism within a dynamic workplace.

Qualifications

• 3-5 years of proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational coordination and time management skills.
• Proficiency in computer applications with strong record-keeping accuracy.

Responsibilities

• Deliver comprehensive secretarial and administrative assistance to the Chief of Division.
• Draft, review, and manage all correspondence ensuring timely responses.
• Organize and coordinate meetings including agenda preparation.

Skills

Senior Care

Time Management

Google Docs

Communication Skills

Office Experience

Education

Bachelor's degree or equivalent qualification

Tools

QuickBooks

Job description

Male candidates are preferred to enhance gender balance within the team

About the Role

We are seeking an experienced and highly organized Senior Personal Assistant to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chiefs schedule correspondence meetings and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times. Key Responsibilities

Key Responsibilities

• Deliver comprehensive secretarial and administrative assistance to the Chief of Division.
• Draft review and manage all correspondence ensuring timely and accurate responses.
• Organize and coordinate meetings including agenda preparation and minute-taking.
• Safeguard confidential information and maintain secure records.
• Serve as the primary liaison for internal and external stakeholders.
• Manage the Chiefs calendar prioritize commitments and optimize time usage.
• Prepare and compile reports circulars and divisional documentation.
• Arrange travel logistics such as ticketing transportation and accommodation.
• Contribute to process improvements and support workflow efficiency initiatives.

Qualifications & Experience

• Bachelors degree or equivalent qualification.
• 3- 5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.
• Exceptional organizational coordination and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in computer applications with strong record-keeping accuracy.
• Must be from BFSI industry

Skills & Competencies

• High level of professionalism and discretion.
• Strong communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks effectively.

Key Skills

Senior Care, Time Management, Google Docs, Hoyer Lift, QuickBooks, Infection Control Training, Caregiving, Office Experience, Personal Assistant Experience, Home Care, Alzheimer’s Care, Administrative Experience

Employment Type : Full Time

Experience : years

Vacancy : 1