Senior Administrator

UrbaCon Contracting & Trading Company; Qatar; On-site; QAR 400,000 - 600,000; Full time

Job summary

A leading contracting company in Qatar is seeking a Senior Administrator to provide office and administrative support. The role requires excellent customer service skills, proficiency in office applications, and experience in scheduling and correspondence management. The ideal candidate will have a Bachelor's Degree, at least 5 years of experience, with ERP knowledge preferred. This position fosters a dynamic work environment focused on professionalism and efficiency.

Qualifications

• Minimum 5 years working experience, with 3 years relevant experience.
• 2 years of experience in the GCC is a plus.

Responsibilities

• Provide excellent customer service to all visitors.
• Maintain a scheduler for organizing appointments.
• Confidentially and accurately distribute correspondence.

Skills

Knowledge in office administration

Excellent working knowledge of English (oral and written)

High proficiency in Computer Office Applications

ERP knowledge preferable SAP

Education

Bachelor's Degree in Business Administration or any related field

Tools

MS Excel

MS Word

Job description

Job Summary

The Senior Administrator provides office and administration support through providing excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned.

Job Responsibilities 1

Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors.

Act as a face of the organization to increase organization branding internally and externally.

Maintain a scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on a daily basis and ensure critical meetings are not missed.

Check admission of guests without appointments for the direct supervisor on a daily basis.

Maintain a log of visitors and appointments for easy reference on a daily basis.

Confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.

Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Ensure that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.

Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.

Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.

Screen and forward approved calls to the direct supervisor on a daily basis.

Monitor all documents coming in or leaving the department in compliance to the quality management system at all times.

Ensure proper dissemination of mails to the department on daily basis.

Ensure that couriers / packages are delivered / received on a timely manner.

Collate data or prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.

Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Knowledge & Skills

• Knowledge in office administration
• Knowledge and experience in delegation of authority and responsibility
• Knowledge of information gathering and monitoring
• Excellent working knowledge of English (oral and written)
• High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year(s) GCC is a plus.

Competencies

• Drive Cost Optimization
• Build High-Performing Teams
• Livestock Operations L5
• Resilience
• Quality
• Leadership
• Clerical Documentation Tools L2
• Calendar Maintenance L2
• Document & Record Control L2
• Data Analysis L2
• Administrative Document Design L2

Education

Bachelor's Degree in Business Administration or any related field.