Receptionist 1 - Health Care

Power International Holding; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A prominent administrative company in Doha is looking for a skilled administrative professional to perform various administrative duties. The ideal candidate should possess strong communication skills, familiarity with office machines, and knowledge of document control and management. A Bachelor's degree in Secretarial or a related field and a minimum of 3 years of experience, including 1 year in the GCC, are required for this role.

Qualifications

• Minimum 3 years of experience required, with at least 1 year in GCC.

Responsibilities

• Provide assistance and direction to visitors and employees.
• Maintain logs of visitors and appointments.
• Ensure timely distribution of documents.
• Monitor and request reception supplies monthly.
• Screen documents for the supervisor.

Skills

Familiarity with office machines

Phone etiquette knowledge

Good communication skills

Document control and management

Proficient in computer systems

ERP knowledge (SAP)

Education

Bachelor's Degree in Secretarial or related field

Job description

Job Summary

Performs administrative duties such as providing assistance and direction to visitors / guests / employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire good impression for the company.

Job Responsibilities 1

Checks admission of guests without appointments to the direct supervisor on daily basis.

Maintains a log of visitors and appointments for easy reference on a daily basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Monitors and requests for required reception supplies on a monthly basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.

Job Responsibilities 2

Records distributed documents and monitor actions taken for correspondence that require reply on a daily basis.

Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.

Ensures proper dissemination of mails to the department on daily basis.

Ensures that couriers / packages are delivered / received on timely manner.

Monitors and request for required reception supplies on a monthly basis.

Maintains all invoices for all expenditure from petty cash and file the invoices appropriately.

Additional Responsibilities 3

Job Knowledge & Skills

• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.
• Knowledge on phone etiquette.
• Good communication (oral and written).
• Possess good understanding and knowledge in document control and management.
• Proficient in computer systems, applications and programs.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

3 years minimum

1 yearGCC

Competencies

• Resilience
• Quality
• Agility
• Leadership
• Reception L1
• Regulatory Compliance L1
• Communication Strategies L1
• Relationship Management L1
• Guest Relations L1

Education

Bachelor's Degree in Secretarial or any related field