Procurement Officer

Gulf Helicopters; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading aviation company in Qatar is seeking an experienced procurement professional to manage the procurement of parts and goods. Responsibilities include negotiating with vendors, maintaining optimal inventory levels, and ensuring compliance with procurement policies. The ideal candidate will have a strong business background, excellent negotiation skills, and a minimum of 5 years of experience in procurement within the aviation industry.

Qualifications

• Minimum 5 years of relevant experience.
• Ability to negotiate prices and terms effectively.
• Strong understanding of procurement policies and procedures.

Responsibilities

• Order and procure aviation spare parts and goods.
• Participate in technical and financial evaluations of vendor items.
• Manage repair orders and follow up with repair agencies.

Skills

Excellent command of English

Just-in-Time management

Inventory control

Strong negotiation skills

Awareness of organization’s operations

Education

Degree in Business Administration or related field

Post Graduate Degree

Professional certification from relevant institutions

Job description

Job Objective

To conduct the procurement of parts, spares, tools, and goods for Gulf Helicopters Company (GHC). This includes ensuring goods are procured under optimal conditions from reliable sources and participating in the development and maintenance of procurement policies and procedures.

Key Responsibilities and Accountabilities

Order and procure aviation spare parts and goods.

• Participate in technical and financial evaluations of items, vendor correspondence, and contract preparation.
• Coordinate with stores and engineering departments to maintain optimal inventory levels based on regular issue reviews and minimum reports.
• Manage repair orders – follow up with repair agency, return components to GHC, and work to reduce turnaround time.
• Develop procurement policies and procedures aligned with GHC’s business needs and external regulations.
• Maintain preferred vendor lists to ensure procurement from the best offers within optimal time frames.
• Negotiate prices and terms of conditions for goods, ensuring GHC’s interests are represented and best offers received.
• Ensure delivery of purchased goods, liaise with vendors to resolve logistics issues.
• Verify procurement requests align with approved unit budgets or facilitate the approval process.
• Document transactions in the material accounting system, ensuring proper controls and approvals.
• Document a transparent purchase ordering process for aviation spare parts and capital items, following the Purchase Manual of QP if needed.
• Respond to RFQs from MRO, ensuring quotes are sent within agreed timeframes, place back‑to‑back orders on OEMs upon receipt of POs from MRO, and follow up to ensure parts are received and dispatched.
• Receive float bags/life rafts, inspect/repair, coordinate with Safety Shop, and organize shipment back to customer.
• Other duties as assigned by the Procurement Manager.

Performance Indicators

• Timely procurement (initiation and delivery of goods/contract signing).
• Customer Satisfaction (internal and external).
• % Cost savings related to vendor negotiations.

Communications & Working Relationships

• Internal: All GHC Departments.
• External: Vendors/Suppliers, Service providers, 3rd Party Clients.

Qualifications

• Degree in Business Administration or related field.
• Post Graduate Degree is an added advantage.
• Professional certification from relevant institutions is an added advantage.

Experience

• Minimum 5 years of relevant experience.

Skills

• Excellent command of English.
• Good understanding of Just‑in‑Time management and inventory control.
• Prior experience in procurement for a similar sized organization within a related industry.
• Strong negotiation skills.
• Very good awareness of organization’s operations including projects and initiatives.