Principal Document Controller

EHIF; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A global engineering leader is seeking a Principal Document Controller in Doha, Qatar. This long-term role involves managing project documentation and ensuring compliance with quality standards. Ideal candidates will have a Bachelor's degree and proficiency in MS Office and electronic document management systems. The position offers opportunities for meaningful projects within a diverse environment.

Benefits

Competitive salary

Life Insurance

End of Service Gratuity

Medical Insurance

Employee Assistance Programme

Professional Memberships

Global connections

Responsibilities

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure compliance with standards.
• Archive Project and Corporate Records.
• Ensure project documentation is imported into document management system.
• Submit all necessary documentation to the client.
• Perform quality checks on all documentation.
• Handle requests for new Document numbers.
• Scan, print and copy project documentation.
• Maintain ordered record files to comply with QA requirements.
• Run document control reports as needed.
• Monitor client reviews of technical data.
• Compile final project dossiers and portfolios.
• Establish a systematic Project Filing System.

Skills

Knowledge of MS Office

Knowledge of SharePoint/Documentum/ProjectWise

Communication skills - both written and verbal

Skills in word processing, spreadsheets, database applications, and electronic data management systems

Education

Minimum Bachelor's degree

Tools

Adobe

Job description

Remarkable people, trusted by clients to design and advance the world

Wood is actively hiring for Principal Document Controller role to support future growth in our expanding business. This is a long-term assignment based in Qatar.

The projects team focuses on delivering across FEED, Pre‑FEED, Brownfield, Greenfield scopes of work. In this role, you will be responsible for the execution of project work in accordance with the project execution plan, including Wood and/or Project Procedures on Safety and Quality Control within the man-hour, cost and the project schedule targets.

Typical Responsibilities

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
• Ensure all project documentation is imported into document management system and filed accordingly.
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner.
• Archiving and retrieval of historical documentation.
• Assist and provide assistance to Wood personnel with respect to any document management system queries.
• Quality check of all Documentation prior to issuing/transmitting to client.
• Responsible for the handling of requests for new Document numbers/hard copy documentation.
• Scanning, printing and copying of project documentation.
• Process and record accurately all technical documentation in accordance with agreed procedures.
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.
• Run document control reports (if available and required) from the applied company or project document control system.
• Ensure document management procedures satisfy project, client and regulatory requirements.
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
• Monitor progress of in‑house and Client reviews of technical data.
• Contribute to compilation of final project dossiers, as built portfolios and archiving.
• Establish a systematic and comprehensive Project Filing System.
• Produce exception reports, comment overdue reports and any other reports for Project Management review.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our busiess with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Life Insurance; Provides payment of 2 x Base Salary (up to a maximum of QAR 1 million) upon death
• End of Service Gratuity; In line with Qatar Labor Law, upon completion of 1 years’ service employees are eligible for an End of Service benefit of three weeks for every year of service.
• Medical Insurance: Ensures cover (up to a maximum of QAR 250,000 per person, per year) is available should you require treatment. Pre‑existing and/or chronic conditions are covered up to QAR 10,000.
• Employee Assistance Programme: Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social & financial well‑being.
• Professional Memberships: One professional membership, registration, subscription, certification and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Qualification

Minimum Bachelors degree

Knowledge, skills, and experience

• Knowledge of MS Office
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Strong team player
• Ability to work in a high‑pressure environment, pay strict attention to detail and ensure the accuracy of the output

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non‑exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.