Personal Assistant

Management Solutions International MSI; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A management consultancy located in Doha, Qatar, is seeking an administrative professional to provide support by preparing documents, analyzing communications, and ensuring compliance with regulatory requirements. The ideal candidate should have a diploma in Business Administration, excellent communication skills, and proficiency in Microsoft Office. This role requires 1-3 years of relevant experience and offers an opportunity to contribute to high-quality service delivery in a dynamic environment.

Qualifications

• 1-3 years of relevant experience

Responsibilities

• Prepare documents, forms, applications based on requests from Departments.
• Read and analyze incoming communications to determine their significance.
• Produce correspondence, reports, and presentations using relevant software.
• Screen calls, letters, and visitors; provide information as needed.
• Request and manage office supplies inventory and prepare reports.
• Collect documents from employees for gate pass applications.
• Manage manual approvals and arrange visits for stakeholders.
• Ensure compliance with quality, health, safety, and security regulations.

Skills

Excellent verbal and written communication skills

Proficient with Microsoft Office Suite or related software

Knowledge of using HRIS (e.g., Success Factors)

Excellent time management skills

Ability to act with integrity, professionalism, and confidentiality

Education

Diploma in Business Administration or related field

Job description

Job Purpose:

1‑3 years of relevant experience

Education:

Diploma in Business Administration, or any related field

Skills:

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of using HRIS (e.g., Success Factors).
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.

Key Responsibilities:

• Prepare documents, forms, applications etc. based on requests received by Departments.
• Read and analyse incoming e-mails, faxes, memos, invoices, submissions, and reports to determine their significance and plan their distribution and action.
• Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spreadsheets.
• Screen telephone calls, letters, and/or visitors, answer routine questions, and provide information when possible. Route or answer routine correspondence not requiring Superintendent's attention.
• Request stationery and office supplies inventory and distribution for the Section; prepare reports on attendance, leaves and work schedules.
• Collect all required documents from Department employees to apply for gate pass issuance.
• Manage all manual approvals as requested and arrange plant visits for our stakeholders.
• Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services.