Executive Secretary

Premium Solutions Consultancy; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A consultancy firm in Doha seeks an experienced Executive Secretary to provide high-level administrative support to executives. You will manage schedules, handle communications, and assist with special projects. The ideal candidate has at least 5 years of experience and a Bachelor's degree in a relevant field. Strong organizational and communication skills are essential.

Qualifications

• 5+ years of experience as an Executive Secretary or similar role.
• Exceptional time and resource-management skills.
• Ability to prepare clear and concise draft documents.

Responsibilities

• Manage and maintain executive schedules.
• Handle and prioritize incoming communications.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate and organize meetings and take minutes.
• Assist in preparing financial reports and budgets.
• Coordinate travel arrangements.

Skills

Time management

Communication

Organization

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Job description

We are seeking an experienced and professional Executive Secretary to join our team at Premium Solutions Consultancy. As an Executive Secretary, you will be responsible for providing high-level administrative support to our executives and managing their schedules and communications. You will also handle confidential and sensitive information, coordinate meetings and travel arrangements, and assist with special projects as needed.

Responsibilities

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel
• Handle and prioritize incoming communications (phone calls, emails, letters)
• Prepare and edit correspondence, reports, and presentations
• Coordinate and organize meetings, including preparing agendas and taking minutes
• Handle confidential and sensitive information with utmost discretion
• Assist in the preparation of financial reports, budgets, and presentations
• Coordinate travel arrangements and itineraries
• Assist with special projects as assigned

Qualifications

• -Bachelor's degree in Business Administration, Secretarial Studies, or a related field preferred.
• -Minimum of 5 years of experience as an Executive Secretary or in a similar role supporting C-level executives.
• -Exceptional time and resource-management skills to meet deadlines within time constraints
• -Ability to prepare draft documents in a clear and concise manner