Executive Secretary

Management Solutions International MSI; Doha; On-site; QAR 50,000 - 70,000; Full time

Job summary

A management consulting firm in Qatar is seeking an experienced Executive Secretary to support the CEO in daily activities, manage their schedule, and coordinate meetings. The ideal candidate should have 5-8 years' experience in executive support and possess strong time management and note-taking skills. Responsibilities include handling correspondence, reconciling invoices, and assisting with financial reporting. This is an opportunity to work closely with senior leadership in a dynamic environment.

Qualifications

• 5–8 years of proven experience as an Executive Secretary supporting senior leadership.
• Experience handling basic finance, reporting, and account reconciliation.

Responsibilities

• Manage the CEO’s daily schedule, appointments, meetings, and events.
• Accompany the CEO to meetings, take notes, and prepare minutes.
• Coordinate internal and external meetings, ensuring all logistics are prepared.
• Receive, screen, and direct visitors, calls, and correspondence.
• Reconcile invoices, process payment requests, and maintain financial documentation.

Skills

Time management

Note-taking

Financial reconciliation

Staff supervision

Team coordination

Job description

• 5–8 years of proven experience as an Executive Secretary supporting senior leadership
• Manage the CEO’s daily schedule, appointments, meetings, and events to ensure optimal time management.
• Accompany the CEO to meetings when required, take notes, prepare minutes, and follow up on action items.
• Coordinate internal and external meetings, ensuring all logistics, materials, and requirements are prepared in advance.
• Receive, screen, and direct visitors, calls, and correspondence at all levels of seniority.
• Reconcile invoices, process payment requests, and ensure correct financial coding.
• Maintain and update financial trackers, reports, and documentation.
• Experience in staff supervision and team coordination.
• Experience handling basic finance, reporting, and account reconciliation.
• Developing and maintaining various financial reports as required.