Executive Office Administrator

Malmaison; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A prestigious hospitality group in Doha is seeking an Executive Office Administrator to provide administrative support to the General Manager's office. The ideal candidate will have proven experience in a similar position, excellent communication skills, and a hands-on attitude. This role offers an opportunity to work in a fast-paced environment, focusing on teamwork and guest experience.

Qualifications

• Proven experience in a similar administrative role.
• Hands-on attitude with strong organizational skills.
• Enthusiastic individual with a 'can do' approach.

Responsibilities

• Provide comprehensive secretarial support to the General Manager's office.
• Coordinate meetings and follow-ups with Heads of Departments.
• Manage daily complaints, reports, and requisitions across departments.
• Prepare monthly reports in collaboration with HODs.

Skills

Excellent communication skills

Ability to work under pressure

Attention to detail

Experience with office software

Tools

Word

Excel

Standard office equipment

Job description

About The Role

Frasers Hospitality is looking for an Executive Office Administrator to join the team at Fraser Suites, Doha. As Executive Office Administrator, you will provide an efficient and effective level of administrative support assuming responsibility for all Executive office administration, communication and support work. This role offers the opportunity to develop your skills in a fast‑paced environment, with a focus on teamwork, standards, and guest experience.

What You Will Be Doing as Executive Office Administrator

• Provide comprehensive secretarial support to the office of the General Manager
• Respond promptly to correspondence with minimal supervision
• Coordinate meetings and follow‑ups with Heads of Departments (HODs) and other teams
• Manage daily complaints, reports, and requisitions across departments
• Prepare monthly reports in collaboration with HODs
• Take, type, and distribute minutes of meetings to relevant parties
• Collate and provide information to the General Manager as requested
• Organize and coordinate internal and external meetings and events
• Handle and distribute incoming and outgoing mail, parcels, and other materials
• Maintain computer and paper‑based filing systems for records and documents
• Prepare letters, memos, and documents using office software (Word, Excel, etc.)
• Enter, retrieve, and update information in computer databases; answer guest inquiries
• Operate standard office equipment (telephone, fax, photocopier, etc.)
• Monitor social media channels and respond to guest feedback with appropriate approvals
• Liaise and communicate effectively with internal and external contacts
• Maintain schedules and calendars for the General Manager; arrange appointments

What We’re Looking For

You have proven experience in a similar role with excellent communication skills. You are an enthusiastic individual with a "can do" attitude, work well under pressure, and are able to deliver high standards of service and organisation. You will enjoy working as part of an amazing team who all share the same passion – to create memories that our guests will remember. You have a hands‑on attitude with attention to detail and experience in working in professional kitchens.

Who are Frasers Hospitality?

Conceived with the lifestyle preferences of today’s discerning travelers in mind, Frasers Hospitality has three award‑winning branded serviced residences offerings – the Gold‑Standard Fraser Suites, Fraser Place and Fraser Residence, as well as Modena by Fraser, a second‑tier brand targeted at the road warrior and Capri by Fraser, a design‑led hotel residence aimed at the Millennial business traveler. With 80% of our residents from Fortune 500 and Forbes‑listed companies, Frasers’ intrinsic understanding of the importance of excellence in service and innovation in meeting the evolving needs of corporate travelers is reflective in the number of prestigious accolades garnered over the years.

Frasers Hospitality, Malmaison & Hotel Du Vin are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.