Executive Assistant to President & CEO

International School for Medical Science and Engineering; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading educational institution in Doha is seeking an experienced Executive Assistant to provide administrative support to the Head of School. Responsibilities include managing schedules, planning meetings, and preparing correspondence. The ideal candidate has 5 years of relevant experience and must hold a Bachelor's degree.

Qualifications

• 5 years of experience in an administrative position or relevant responsibilities.

Responsibilities

• Provide administrative support to the Head of School.
• Plan and conduct meetings with staff and community.
• Compose and prepare correspondence and reports as needed.
• Manage the Head of School’s schedule and travel arrangements.
• Participate in administration meetings and provide minutes.

Education

Bachelor’s degree

Job description

The Executive Assistant is responsible for providing administrative and clerical support to the Head of School and other duties in support of the school’s goals and mission. The position also involves substantial contact and interaction with teachers, staff, students and the community.

Duties And Responsibilities

• Assist the Head of School with a variety of projects and initiatives.
• Assist the Head of School in planning and conducting meetings with teachers, students, staff and community.
• Assist the Head of School with orientation, workshops, seminars and the coordination of special projects.
• Assist the teachers and staff with communicating to them all relevant school’s guidelines, policies and procedures and assist with the implementation of new policies and procedures.
• Compose, edit and prepare correspondence and reports related to the school as needed.
• Resolve and/or advise solutions for a variety of administrative situations or problems concerning the school.
• Handle confidential verbal and written information with appropriate discretion.
• Answer and screen calls.
• Address Head of School’s office concerns and resolve problems.
• Manage the Head of School’s schedule including interviews, meetings and presentations.
• Prepare agendas, materials and minutes for meetings; may edit speeches, presentations and reports for the Head of School.
• Make travel arrangements for the Head of School and department staff.
• Process registrations and claim forms.
• Process membership dues for international and local organizations.
• Manage databases for mailings and/or organizational directories.
• Assist in scheduling facility setups, meetings, appointments and catering arrangements.
• Monitor developing trends and issues of assigned area and inform Head of School of impending issues that affect the school.
• Participate in Senior Administration meetings and other staff meetings and provide meeting minutes.
• May coordinate, prepare and edit statistical or other reports.
• May process and monitor confidential student and staff records.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree is required.
• 5 years of experience in an administrative position, or other type of position with direct relevance and equivalent responsibilities.