Executive Assistant

Qureos Inc; Doha; On-site; QAR 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a proactive Assistant to the CEO to support strategic initiatives and manage cross-functional projects. This role involves acting as the CEO's right hand, ensuring effective communication and organization, and overseeing studio operations. You will have the opportunity to engage with top leadership while managing customer interactions and maintaining the Shopify store. If you thrive in dynamic environments and have a knack for multitasking, this is your chance to make a significant impact in a growing organization.

Qualifications

• Strong communication and organizational skills are essential.
• Ability to manage multiple responsibilities effectively.

Responsibilities

• Manage the CEO’s schedule, inbox, and key communications.
• Oversee cross-departmental projects and studio operations.
• Serve as the main point of contact for customers.

Skills

Communication Skills

Organizational Skills

Customer Interaction

Time Management

Proactivity

Tools

Google Sheets

Shopify

Job description

We’re looking for a highly capable, trustworthy, and proactive Assistant to the CEO to act as an extension of the leadership team. You’ll be stepping into strategic tasks, managing cross-functional projects, and ensuring nothing falls through the cracks in the CEO’s world. If you're highly organized, business-savvy, and comfortable taking initiative, this is your opportunity to work closely with top leadership and make a real impact.

Key Responsibilities :

• Act as the CEO’s right hand, managing their schedule, inbox, priorities, and key communications
• Attend internal and external meetings on behalf of the CEO; take notes, follow up on action items, and ensure deliverables are met
• Manage cross-departmental projects, timelines, and team alignment on company goals
• Handle high-level correspondence, internal memos, and confidential documents with discretion
• Oversee the flow of studio operations, helping ensure everything is on track and delivered without delay
• Assist with sourcing materials or handling day-to-day errands as needed
• Step into internal leadership support roles in the CEO’s absence
• Serve as the main point of contact for customers: taking orders, processing payments, responding to messages, and addressing concerns professionally
• Manage and update our Shopify store, keeping orders accurate and up to date
• Record all incoming orders and coordinate them with the workshop for production
• Communicate directly with tailors: manage schedules, track timelines, and ensure smooth workflow
• Schedule the employer’s calendar: meetings, appointments, and studio-related tasks
• Seek out industry connections and opportunities for pop-ups, exhibitions, and events

Requirements :

• Strong communication and organizational skills
• Confident with basic tech: Google Sheets, Shopify (training can be provided)
• Comfortable with customer interaction and follow-up
• Reliable, proactive, and detail-oriented
• Ability to manage time well and juggle multiple responsibilities