Document Controller

Swan Global WLL; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading company in Qatar seeks a detail-oriented professional to manage document organization and control. You will ensure compliance with company policies and legal standards while coordinating documentation across various departments. The ideal candidate will have excellent organizational skills, proficiency in Microsoft Office, and the ability to handle multiple tasks efficiently while maintaining confidentiality. Strong communication and problem-solving skills are essential for success in this role.

Qualifications

• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other document management software.
• Knowledge of file management and document control procedures.

Responsibilities

• Organize, classify, and maintain documents for easy access.
• Ensure proper filing and storing of company documents.
• Receive, log, and distribute incoming documents.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Tools

Microsoft Office Suite

Document management software

Job description

Responsibilities

• Organize, classify, and maintain documents (both digital and physical) for easy access and retrieval.
• Ensure the proper filing, storing, and achieving of company documents, adhering to the established company policies.
• Receive, log, and distribute incoming documents from clients, partners, or internal teams.
• Ensure that documents are sent to the correct recipient within the company or externally.
• Update and monitor document control systems to ensure that files are well-organized and readily accessible to relevant stakeholders.
• Manage document revision control to ensure the use of the most up-to-date and accurate versions.
• Ensure all documentation complies with legal, regulatory, and organizational standards.
• Conduct periodic audits to verify the accuracy and completeness of documentation.
• Coordinate with various departments to ensure document flow and to assist in any documentation‑related needs for projects or operations.
• Assist in the preparation and coordination of reports, proposals, and other important documents.
• Maintain the confidentiality of sensitive documents and ensure proper security measures are in place to protect company information.

Requirements

• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other document management software.
• Knowledge of file management and document control procedures.
• Ability to work independently and handle multiple tasks efficiently.
• Strong communication skills, both verbal and written, and the ability to work well with others.
• A proactive attitude and good problem‑solving skills.