Contracting Officer

Nakilat; Qatar; On-site; QAR 150,000 - 200,000; Full time

Job summary

A leading maritime company in Qatar is seeking an experienced contracting professional to ensure transparent and compliant acquisition of third-party services. This role involves managing the full contracting process and liaising with internal stakeholders for successful contract execution. Ideal candidates should have significant experience in contract management and knowledge of procurement principles, including working with ERP systems. Competitive compensation and career growth opportunities are offered.

Qualifications

• 6 years of relevant experience in project or EPC environments.
• Experience in handling contracts in the Oil & Gas, Marine, or Petrochemical industries.
• Ability to negotiate effectively and understand technical aspects of contracting.

Responsibilities

• Manage end-to-end contracting activities for third-party services.
• Support internal stakeholders on contracting strategies and contract management.
• Ensure compliance with legal and company policies in contracts.

Skills

Knowledge of contracts law

Analytical skills

Procurement principles

SAP or similar ERP knowledge

Education

Degree or Diploma in Engineering or Business

Tools

SAP

Job description

Reporting Structure

Reports To: Senior Contracting Officer

Direct Reports: NIL

Job Summary and Purpose

Ensure that contracting activities (tactical and transactional) for acquisition of third‑party services are conducted in a fair and transparent manner and in accordance with the Company policies and procedures. Effectively manage expenditure on third‑party services to improve overall performance (Supplier Performance Management) in terms of cost and value added to the Company.

Accountabilities

Key Accountabilities

• Undertake ‘front‑to‑end’ contracting activities involving all of the required activities such as but not limited to strategy development; pre‑qualification exercise; preparation and issue of Request for Quotation (RFQ), Request for Proposal (RFP), Invitation to Tender (ITT); tender evaluation and clarification, including clarification meetings; negotiation; contract preparation and award; post‑award monitoring and administration; and finally performance management process for all assigned contracts / project‑related contractor sourcing categorized as medium to low risk and value.
• Generate and manage all entries in SAP to ensure that all transactions, commitments, and expenditures are duly captured and tracked.
• Advise and support internal stakeholders on appropriate contracting strategies, contract forms, risk vs. incentive and total cost models based on contract arrangement requirements and select the appropriate remuneration methods.
• Select the standard contract model and, where applicable, prepare special terms and conditions in consultation with the Legal, Finance and other divisions/departments as may be required to protect the interest of the Company and mitigate risk.
• Interpret the contractual arrangement and obligations and support the contract holders in discussions related to variations, disputes, or claims highlighting commercial and contractual issues.
• Prepare the complete sourcing program and timelines for the assigned contract strategies included in Contract Plan / Project Planning based on the priority of each activity and execute accordingly by obtaining the respective TOFA approval in accordance with the Company policies and procedures.

Relationship Management

• Negotiate and administer various types of contractual commitments / project‑related commitments so that approvals, extensions, modifications and amendments, supplemental funding requests, notifications, close‑outs, and other actions are handled promptly.
• Liaise with relevant internal stakeholders and subject‑matter experts in other functions (Finance, Legal, SHEQ, Commercial, Project Team etc.) on matters related to contracts / projects.

Contracts Management

• Assist in application, facilitation and implementation of Supplier Performance Management agenda and processes.
• Contribute to the effective management of contracts and deliver outcomes in line with contract objectives and business requirements.
• Assist in the development and maintenance of contract management information, documentation, procedures, data, and records.
• Ensure that all contractors with whom the company is entering into a contract meet all legal requirements and government regulations.
• Prepare contract summaries and status reports to keep track of status of all contracts at different stages of progress on these contracts through close‑out.
• Assist contract holders in preparation of Tender Committee submissions with commercial and contractual input.

Quality, Health, Safety, Security & Environment (QHSSE)

• Adhere to all relevant QHSSE policies, procedures, instructions, and controls so that Qatar Shipyard Technology Solutions provides a safe, world‑class, secure and environmentally responsible service to customers, the public and its own people.
• Implement approved policies, processes & procedures.
• Review and provide recommendations to enhance existing contract documents, forms, and templates.
• Employees should prioritize the wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.
• Assist internal stakeholders during internal and external audits.

Competencies

• Interactive Communication
• Collaboration & Teamwork
• Drive Vision
• Solution Oriented
• Customer Centricity
• Achievement Oriented
• Empower & Nurture Talent

Key Result Areas

Establishment of contractual conditions & process with suppliers of materials & services for optimal Company benefit and fair practice.

Interactions and Working Relations

Internal: With all sections and project teams

Purpose: Direct support service integrated with operations

External: Contractors and Service Providers

Purpose: Sourcing, enquires and sub‑contracting

Financial Authorities

As per TOFA.

Qualifications, Experience and Job Skills

Qualifications: Degree or Diploma in Marine, Mechanical, Electrical & Electronics, Instrumentation Engineering. Alternatively, a Degree in Business or Supply Chain and coupled with commensurate experience.

Experience:

• 6 years relevant experience in a project or EPC environment responsible for the effective management of services related to projects within an enterprise resource system (ERP).
• Experience in handling contracts for various disciplines including but not limited to Corporate, Business, IT & Communications, Facilities maintenance, and management disciplines within Oil & Gas / Marine and Petrochemical industries is desirable.

Job Specific Skills:

• Knowledge of standard forms of contract, contracts law and industry best practices on sourcing and contract management
• Ability to analyze and develop compelling business cases and present the same at senior management level
• Strong understanding of procurement principles and end-to-end supply chain management practices and processes
• Working knowledge of SAP or similar ERP / Contract Management Systems.

Job Specific Competencies:

• Behavioral (Refer to Qatar Shipyard Technology Solutions Competency framework for competency definitions)
  • Drive Vision
  • Interactive Communication
  • Customer Centricity
  • Solution Oriented
  • Empower & Nurture Talents
  • Collaboration & Teamwork
  • Achievement Oriented
• Technical
  • Technical Negotiation
  • Marine Operations Knowledge
  • Record Keeping and Document Control
• Generic
  • Contract & Procurement Management
  • Business Systems Knowledge
  • Vendor and Contract Management