Chief Personal Assistant

Kin-Tec Global Recruitment; Qatar; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading recruitment agency in Qatar is looking for a Chief Personal Assistant to support a senior executive. The successful candidate will manage calendars, coordinate communications, and handle confidential matters. Requires 8+ years of administrative experience, proficiency in Microsoft Office, and excellent English skills. Candidates with further education in office management or related disciplines are preferred.

Qualifications

• 8+ years of administrative experience supporting senior executives.
• Ability to manage confidential information discreetly.
• Further education in office management is preferred.

Responsibilities

• Maintain and manage the executive's calendar.
• Track and follow up on action items.
• Draft and prepare correspondence and reports.
• Arrange travel itineraries and manage approvals.
• Monitor personnel-related matters.

Skills

Microsoft Office proficiency

Excellent written and verbal English

Strong interpersonal skills

Organisational skills

Communication skills

Education

University degree

Secondary education (12 years)

Job description

Chief Personal Assistant

Location: Qatar

Reporting to: Executive VP, Projects, Engineering & Procurement Services

Overview

We are seeking a highly organised and proactive Chief Personal Assistant to provide confidential and efficient support to a senior executive. The role ensures smooth functioning of the executive office, manages high-level administrative and secretarial tasks, and coordinates internal and external communications.

Key Responsibilities

• Maintain and manage the executive's calendar, schedule meetings, and resolve conflicts where possible
• Track and follow up on action items and outstanding tasks across the directorate
• Draft, prepare, and review correspondence, reports, and presentations for internal and external stakeholders
• Arrange travel itineraries including flights, hotels, and agendas, and manage travel approvals
• Coordinate, compile, edit, and cross-check reports and documents for submission to the executive
• Cascade information and announcements to staff, including circulation of daily reports to department managers
• Monitor personnel-related matters including staff planning, performance management data, training, promotions, transfers, remuneration, and development initiatives
• Maintain and update a comprehensive filing system (physical and electronic) for all correspondence, confidential documents, and departmental records
• Assist in preparing and reviewing committee documentation and materials for executive involvement
• Handle confidential and sensitive information with discretion and professionalism
• Serve as a point of contact for internal and external stakeholders, maintaining professional public relations standards
• Work independently with minimal supervision, demonstrating initiative and diligence in a demanding environment

Candidate Requirements

• Secondary education (12 years) with further education in office management or related discipline preferred; university degree in any discipline is an advantage
• Minimum 8 years of administrative experience supporting senior executives
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and comfortable managing databases
• Excellent written and verbal English; Arabic language skills are an advantage
• Strong interpersonal, organisational, and communication skills
• High level of discretion and ability to handle confidential information