Administrative assistant

JobCenter; Dukhan; On-site; QAR 200,000 - 400,000; Full time

Job summary

A prominent organization in Qatar is seeking a highly organized Administrative Assistant in Dukhan. In this full-time position, you will manage calendars, respond to communications, and maintain office operations while supporting a diverse team. The ideal candidate should have strong organizational and communication skills, proficient in Microsoft Office. Competitive salary and benefits package offered.

Benefits

Competitive salary package

Medical and dental insurance

Annual leave and public holidays

Opportunities for career growth

Qualifications

• Proven experience as an administrative assistant or similar role.
• Strong attention to detail with the ability to maintain accuracy.
• Ability to handle multiple tasks simultaneously while meeting deadlines.

Responsibilities

• Manage and maintain calendars and schedule appointments.
• Answer phone calls, take messages, and respond to emails.
• Prepare correspondence, reports, and presentations.
• Maintain office supplies inventory and order supplies.
• Organize company events and logistical arrangements.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

Ability to handle multiple tasks

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Administrative Assistant Vacancy in Dukhan, Qatar

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Dukhan, Qatar. This position suits someone who thrives in a fast-paced environment and enjoys supporting a diverse team. You will help ensure smooth office operations and provide administrative support to staff.

Responsibilities

• Manage and maintain calendars, schedule appointments, and coordinate meetings for executives and team members
• Answer and direct phone calls, take messages, and respond to emails in a timely manner
• Prepare and edit correspondence, reports, presentations, and other documents as needed
• Maintain office supplies inventory by checking stock levels and placing orders when necessary
• Organize company events and manage logistics such as venue reservations, catering services, transportation arrangements, etc.
• Assist with budget tracking by keeping records of expenses and processing invoices for payment
• Maintain confidential files and records to ensure information is kept secure
• Conduct research on various topics as directed by management
• Liaise with clients, vendors, and other external parties as needed

Qualifications

• Proven experience as an administrative assistant or similar role
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail with the ability to maintain accuracy in all work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to handle multiple tasks simultaneously while meeting deadlines
• Excellent communication skills (verbal and written) with fluency in English
• Familiarity with basic accounting principles is preferred
• Ability to maintain confidentiality of sensitive information

Working Conditions

This is a full-time position based in Dukhan, Qatar. The work schedule is Monday through Friday from 8 am to 5 pm. Some flexibility may be required to accommodate occasional events outside of regular working hours. This position may require occasional travel within Qatar.

Benefits

• Competitive salary package
• Medical and dental insurance
• Annual leave and public holidays as per Qatar labor law
• Opportunities for career growth and development within the company

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field
• Previous experience working in a multinational company or in a similar role is preferred
• Knowledge of Arabic language is an advantage

We are an equal opportunity employer and welcome candidates from diverse backgrounds. If you are motivated, organized, and have a passion for providing administrative support, we would love to hear from you. Please submit your application including your resume and cover letter explaining why you are the best fit for this position. Only shortlisted candidates will be contacted for an interview.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.