Administrative Assistant

Brillcreations; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A creative agency is looking for a dependable Administrative Assistant to support managers and employees by managing various administrative tasks. Responsibilities include handling calls, scheduling appointments, maintaining office systems, and providing general support to clients. Ideal candidates should possess strong communication skills and a high school diploma, with previous experience being an advantage.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Knowledge of office management systems and procedures.
• Certification as an administrative assistant is a plus.

Responsibilities

• Manage incoming calls and direct accordingly.
• Schedule appointments and organize meeting agendas.
• Maintain filing systems and update office policies.

Skills

Communication

Time Management

Attention to Detail

Problem Solving

Organizational Skills

Education

High School Diploma

Tools

MS Office

Job description

Job description
We are seeking a dependable administrative assistant to manage various administrative and clerical tasks as well since we are creative agnecy you may able to be in the content creation background, participate as well. The role of the Administrative Assistant involves supporting managers and employees, handling daily office tasks, and overseeing the company's administrative responsibilities.Responsibilities:

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

Requirements and Skills:

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

Salary range:

• 2,500 to 3,500 QAR.

Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR3,500.00 per month