Admin Assistant

MH ALMUFTAH TRADING AND CONTRACTING; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading trading and contracting firm in Qatar is seeking an experienced Administrative Assistant to manage office operations. You will be responsible for answering calls, scheduling appointments, maintaining records, and supporting management. The ideal candidate will have at least 5 years of experience, a Bachelor's degree, and proficiency in Microsoft Office. Strong communication and organizational skills are essential for this role.

Qualifications

• Proven experience (at least 5 years) as an administrative assistant or relevant role.
• Excellent verbal and writing communication skills.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries.
• Organize and schedule appointments and meetings.
• Manage and maintain files, records, and databases.
• Order and maintain office supplies and equipment.
• Handle incoming and outgoing documents and emails.
• Greet and assist visitors in a professional manner.
• Perform general clerical duties, including photocopying and filing.
• Coordinate with other departments to ensure smooth workflow.

Skills

Excellent English Communication

Computer Literate (Microsoft Office)

Strong organizational skills

Time-management skills

Attention to detail

Problem-solving skills

Ability to prioritize tasks

Multitasking

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries with management advice.
• Organize and schedule appointments and meetings.
• Manage and maintain files, records, and databases (monitoring).
• Order and maintain office supplies and equipment.
• Handle incoming and outgoing documents and emails.
• Greet and assist visitors in a professional and friendly manner.
• Perform general clerical duties, including photocopying, faxing and filing.
• Coordinate with other departments to ensure smooth workflow.

Qualifications

• With excellent English Communication.
• Computer Literate (Microsoft Office).
• Efficient operation of the office.
• Bachelor's degree graduate.
• Proven experience (at least 5 years) as an administrative assistant or relevant role.
• Strong organizational and time-management skills.
• Excellent verbal and writing communication skills.
• Proficient in Ms Office (Word, Excel, Outlook).
• Attention to detail and problem-solving skills.
• Ability to prioritize tasks and multitask effectively.