Wroclaw or Warsaw Office - Executive Assistant (M/F/D Hybrid working)

L.E.K. Consulting; Wrocław; On-site; PLN 120,000 - 180,000; Full time

Job summary

A global strategy consulting firm is seeking an experienced Executive Administrative Professional for their European team in Wrocław, Poland. The role involves managing partner activities, supporting case teams, and maintaining Salesforce CRM. Ideal candidates have strong communication, organizational skills, and experience in fast-paced environments. Fluency in French is a bonus, and the firm values diversity and inclusion among employees.

Qualifications

• Solid experience in an EA role in a fast-paced environment.
• Ability to deal effectively with change and ambiguity.
• Excellent time management and organizational skills.

Responsibilities

• Partner diary management and scheduling meetings efficiently.
• Travel management and optimization of travel plans.
• Management of Salesforce CRM system including data maintenance.

Skills

Professional communication skills

Team collaboration

Time management

Salesforce CRM experience

Microsoft Office skills

Fluency in French

Tools

Salesforce

SAP

Concur

Job description

L.E.K. Consulting is a global strategy consulting firm that addresses the most critical commercial issues for the leaders of some of the world's most successful businesses.

With more than 2,200 professionals located across five continents, L.E.K. specialises in Strategy and Mergers & Acquisitions (M&A) support with clients across the full range of corporates and private equity. We are expert in a wide range of industries, including Life Sciences and healthcare, retail and consumer, financial services, industrials, energy and transportation.

We are looking for a dynamic, responsible and organised executive administrative professional to join our European EA team. This individual will Partner with 2 highly experienced Life Science Partners - If you're interested in the below, please apply!

https://www.lek.com/

Role Responsibilities

• Partner and general administration management including but not limited to:
  • Partner diary management – scheduling meetings in an efficient and timely manner and optimizing time allocation across activities
  • Travel management – management of travel requirements and recommendation of optimal travel plans
  • Timesheet and expenses – compliance with deadlines, responsibility to ensure timely provision of Partner input
  • Inbox management – regular review of partner inbox, direct response to routine emails and scheduling meeting requests
  • HR processes – support Partner with scheduling and delivering review conversations in a timely manner and scheduling mentorship sessions
• Sector and case team support
  • Manage new case initiations and other supporting processes – new case code requests, NDAs, LOEs
  • Timely and effective scheduling of case team meetings
  • Supporting ad hoc case admin requests
  • Lead review and execution of documentation linked to transaction processes such as reliance and non-reliance letters
  • Manage documents needed for various meetings and decisions
  • Initiate case completion process
• Management of Salesforce CRM system
  • Data cleansing and maintenance of contact information including proactively adding new contacts
  • Reporting
  • Track client development (CD) meetings in CRM against contacts and companies
• Supporting Client Development (CD) for Partner
  • Proactively identify opportunities for meetings with new contacts and help Partners ensure that the CD activity is maintained consistently
  • Capturing Partner notes from CD meetings and ensure they are logged in CRM
  • Support relationship management – maintain a list of priority relationships and contacts of Partner and collaborate with Partner to define nature of interactions

Person Specification

Essential Criteria

• Solid experience in an EA role in a fast‑paced environment is desirable
• Professional communication skills both internally and client facing externally
• Works collaboratively - recognises the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally
• Ability to deal effectively with change and ambiguity
• Deals constructively with frustration and pressure, maintaining a professional and positive manner
• Enthusiastic and dedicated, passion for seeking opportunities and self‑development
• Excellent time management and organisational skills
• Previous experience in using salesforce CRM systems, SAP and Concur
• Strong Microsoft skills in Word, PowerPoint and Excel is an added bonus
• If you are fluent in French, that's a bonus!

Don’t meet every single requirement here?

Don’t worry!!! If you are excited about this role but your experience doesn’t align perfectly with every requirement in the job description, we encourage you to either reach out to our recruiters or apply. There could be an even better role for you once you talk to us!

Diversity and inclusion at L.E.K.

Here at L.E.K., we appreciate the value of a diverse and inclusive workforce and are committed to a culture that is inclusive and accepting of all people. Above all, we are committed to ensuring that all employees are treated with respect and dignity. L.E.K. Consulting is an Equal Opportunity Employer.

We have several affinity groups to support and enrich our employees and in addition, our Diversity and Inclusion committee celebrate events throughout the year with a focus on awareness and education.

For further information on the L.E.K. career journey:

https://www.lek.com/join-lek/the-lek-career