Workspace Experience Coordinator - Warsaw (On-site)

SimCorp; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid model

Base salary with annual bonus

Healthcare package

Job summary

SimCorp is seeking a Receptionist / Workspace Experience Assistant for our Warsaw office. You will support front-of-house operations, coordinate internal events and help maintain a welcoming, efficient workplace.

This is an on-site role working closely with the Office Manager and Social Team. The ideal candidate will be fluent in Polish and English, have 1+ year in a similar role, and be proficient with Excel and SharePoint.

Qualifications

• Fluency in both Polish and English – essential for international environment.
• At least 1 year of experience in a similar role within a multinational company.
• Practical mindset with initiative and responsibility.
• Experience in vendor and supplier coordination, plus organizing corporate events and team-building.
• Proficiency in Microsoft Excel and SharePoint.
• Availability to work on-site daily at the Warsaw office.

Responsibilities

• Front-of-House Excellence: greet guests and handle calls with warmth and professionalism.
• Office Supply Management: monitor and replenish stationery, kitchen stock and safety items.
• Mail & Correspondence: manage outgoing/incoming mail and deliveries, including international shipments.
• Event & Meeting Support: coordinate office lunches, room setups, trainings, and social events.
• Facilities Oversight: maintain a clean, safe, welcoming office and liaise with building management.

Skills

Polish & English

Customer service

Organization

Communication

Tools

Microsoft Excel

SharePoint

Job description

SimCorp is seeking a Receptionist / Workspace Experience Assistant for our Warsaw office. You will support front-of-house operations, coordinate internal events and help maintain a welcoming, efficient workplace.

This is an on-site role working closely with the Office Manager and Social Team. The ideal candidate will be fluent in Polish and English, have 1+ year in a similar role, and be proficient with Excel and SharePoint.