Workday Specialist

SumUp Inc.; Warszawa; On-site; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Virtual Stock Option programme

Annual L&D budget €2000

On-site gym / Multisport Card

Health insurance for you and family

Life insurance

PPK (Employee Capital Plan)

26 days of paid leave

Break4me sabbatical after 3 years

Referral bonus

Job summary

SumUp Warsaw is seeking a Workday HCM Specialist to join our People Tech team. You will design, configure and optimize Workday HCM, collaborating with People Operations, Payroll and business stakeholders to scale processes and ensure data quality.

You’ll translate business needs into scalable system solutions, automate workflows, strengthen reporting, and maintain clear documentation while keeping the employee experience at the center.

Qualifications

• Hands-on experience with Workday HCM Core.
• Solid understanding of Staffing, Worker Data, Organizations, Business Processes and Reporting.
• Strong communication skills in English and ability to translate business needs into scalable system solutions.

Responsibilities

• Configure and enhance Workday Core HCM to be scalable, consistent and easy to navigate.
• Partner with stakeholders to translate business needs into thoughtful system design and improved workflows.
• Strengthen reporting structures and validation logic to reduce manual work and errors.
• Provide guidance to SumUppers using Workday and maintain data accuracy.
• Build and maintain reliable reports and dashboards and support data-driven decisions.
• Contribute to documentation, change management, and configuration standards.

Skills

Workday HCM Core

Staffing

Worker Data

Organizations

Business Processes

Reporting

Advanced English communication

Tools

Excel

Google Sheets

Job description

At SumUp, we're passionate about supporting small businesses. We believe everyone should have access to flexible, fair, and easy-to-use technology that helps bring their ideas to life. Every day, millions of people around the world dream of starting their own business, and we're here to help make that happen. Our long-term ambition is to "close the loop" by turning everyday transactions into lasting relationships between businesses and their customers.

As part of our People Tech team, our mission is to enable long-term scalability by fostering a data-informed culture through seamless systems and a people-centric employee experience.

In this role, reporting to the Head of People Tech, you'll work at the heart of our Workday ecosystem. You'll collaborate closely with People Operations, Payroll, and business stakeholders to ensure our Workday HCM setup remains scalable, reliable, and intuitive as we grow.

Rather than simply maintaining the system, you'll help shape how our employee lifecycle processes are designed, configured, and continuously improved, ensuring Workday supports both operational excellence and a seamless experience for SumUppers.

What you'll do

Configure and enhance Workday's Core HCM module to ensure our processes are scalable, consistent, and easy to navigate

Partner with stakeholders to translate business needs into thoughtful system design, improving workflows, automation, and data quality

Strengthen document generation, validation logic, and reporting structures to reduce manual work and prevent downstream errors

Provide responsive and empathetic guidance to SumUppers using Workday, helping them feel confident and supported

Build and maintain reliable reports and dashboards, ensuring data accuracy and supporting informed decision-making

Contribute to clear documentation, structured change management, and sustainable configuration standards

You'll be great for this role if you have

Hands-on experience with Workday HCM Core (experience with additional modules such as Time Tracking or Compensation is a plus)

A solid understanding of Workday fundamentals such as Staffing, Worker Data, Organizations, Business Processes, and Reporting

Confidence working with structured datasets to validate configuration changes and ensure reliable outputs

Strong Excel and Google Sheets skills, with close attention to data accuracy

The ability to explain technical concepts clearly and translate business needs into scalable system solutions

A mindset that looks for simplification, standardisation, and continuous improvement

Advanced English communication skills

Why you should join SumUp

Opportunity to work, from our vibrant Warsaw office with inspiring art-filled lounges and a skyline terrace in the Hala Koszyki. This involves an office-first setup

Commitment to Diversity and Inclusion: be part of a workplace that values and promotes diversity, fostering an inclusive environment where everyone's perspectives are respected and embraced

Enrolment onto our Virtual Stock Option programme: you will own a stake in SumUp's future success

A dedicated annual L&D budget of €2000 for your individual development, which can be used to attend conferences and/or advance your career through further education

Fitness support: work out on-site at our gym or explore the city using the Multisport Card, subsidised by SumUp for access to sports facilities across Warsaw

Commitment to well-being: access health insurance coverage for you and your family, plus life insurance to further protect your peace of mind

PPK (Employee Capital Plan): grow your savings with joint contributions from SumUp and the State

Generous time off: enjoy 26 days of paid leave plus public holidays and special leave days

Break4me: 1-month sabbatical after 3 years of service

Referral Bonus: earn additional rewards by referring talented individuals to join the SumUp team

About SumUp

Be empowered to do more that matters.

At SumUp, we're on a mission to empower small businesses across the globe by providing simple and affordable tools that allow them to thrive. Today, over 4 million businesses in 39 markets rely on SumUp as their financial partner to manage payments, finance and customer relationships.

Our commitment to small businesses is reflected in our diverse team Opens in new window of over 4,000 SumUppers from over 90 nationalities, united by global collaboration and an innovative mindset. Our core values lay the foundation for who we are and what we stand for, shaping our work culture and driving our success. We foster inclusivity and a continuous learning culture, providing a safe space for personal and professional growth. Our differences make us unique and strong as we strive to create an environment where everyone belongs and feels supported, no matter how they identify.

SumUp is proud to be an Equal Employment Opportunity employer, actively seeking and embracing diversity in our workforce. We don't make hiring or employment decisions based on race, colour, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable laws or prohibited by company policy. Our commitment extends beyond recruitment to creating a safe and respectful workplace where harassment of any form is strictly prohibited. Discover more about our culture and opportunities on our careers website , and follow our journey on LinkedIn Opens in new window , Instagram Opens in new window , and TikTok Opens in new window .

Job Application Tip

We recognise that candidates feel they need to meet 100% of the job criteria in order to apply for a job. Please note that this is only a guide. If you don’t tick every box, it’s ok too because it means you have room to learn and develop your career at SumUp.