Sr. SAP AP / VIM Engineer

BioSpace; Warszawa; On-site; PLN 260,000 - 380,000; Full time

Benefits offered by this job

Health insurance

Global mobility

Flexible work options

Job summary

Moderna Warsaw hub is seeking an experienced SAP FI-AP specialist to own and optimize end-to-end AP processes, harnessing OpenText VIM, OCR, and intelligent document processing. You will drive straight-through processing and partner with Procurement to improve matching, while ensuring compliance and tax controls across regions.

You will lead testing cycles, support global rollout, and push automation via AI/ML to improve KPIs, with SOX controls and documentation to back your work.

Qualifications

• Bachelor’s degree in Finance, Accounting, IT, or related field.
• 7+ years SAP FI-AP and Procure-to-Pay experience.
• Proficiency in OpenText VIM and AP workflows.
• Experience with OCR/invoice capture and AP automation.
• Knowledge of STP, RTR, and month-end close requirements.

Responsibilities

• Serve as the SAP FI-AP subject matter expert, incl. downstream RTR impacts.
• Configure and optimize Accounts Payable processes and vendor invoice handling.
• Lead design and support of OpenText VIM, including OCR capture and workflows.
• Drive touchless invoice processing to maximize STP rates across PO and non-PO flows.
• Coordinate with Procurement to optimize 2- and 3-way matching and ensure invoicing compliance.
• Oversee integrations with Ariba, supplier portals, EDI, and other invoicing ecosystems.
• Lead global e-invoicing initiatives with partners like EDICOM for country mandates.
• Manage payment program configuration, methods, blocks, and bank file transmission.
• Lead global banking integrations using ISO20022 formats and maintain reconciliation frameworks.
• Support end-to-end payment operations and ensure RTR alignment and controls.
• Translate requirements into specs and lead testing (Unit/SIT/UAT).
• Drive automation via AI/ML, OCR, and RPA to improve KPIs and productivity.
• Maintain SOX compliance and comprehensive runbooks and SOPs.
• Deliver training and global rollout/localization of AP/VIM processes.

Skills

SAP FI-AP

OpenText VIM

SAP AP configuration

Bank integrations ISO20022

OCR invoice capture

STP & RTR

E-invoicing programs

Education

Finance degree

IT degree

Tools

Ariba

Coupa

EDI

ISO20022 connectivity

Job description

If you’re interested in this role, please apply in English and include an English version of your Resume/CV.

The Role

Joining Moderna means advancing mRNA science to transform medicine. Work with exceptional global teams on a broad pipeline and build a career that makes a real difference for patients.

Moderna is strengthening its international business services hub in Warsaw, supporting our growing global operations. We welcome professionals ready to help advance our mission and shape the future of mRNA medicines.

In this role, you will serve as a global technical authority across SAP S/4HANA Accounts Payable, OpenText VIM, and Procure-to-Pay ecosystems.

You will architect and optimize end-to-end invoice-to-pay capabilities, driving automation, compliance, and financial integrity at scale.

This is a high-impact opportunity to shape Moderna’s global straight-through-processing strategy while embedding advanced digital, AI, and automation capabilities across finance operations.

Here’s What You’ll Do

• Serve as the SAP subject matter expert for FI-AP, OpenText VIM, Bank Accounting, and Procure-to-Pay (STP), with a strong understanding of downstream Record-to-Report (RTR) impacts.
• Own the configuration and continuous optimization of Accounts Payable processes, including vendor invoice intake, validation, parked/posting logic, tolerances, payment terms, duplicate invoice prevention, withholding tax, and vendor open item management.
• Lead the design, implementation, and support of OpenText VIM, including document intake, OCR and intelligent invoice capture, indexing, validation rules, approval workflows, exception handling, dashboards, and operational reporting.
• Drive touchless invoice processing strategies to maximize straight-through-processing rates, reducing manual intervention across both PO and non-PO invoice flows.
• Partner closely with Procurement and business stakeholders to optimize 2-way and 3-way matching, improve invoice exception handling, resolve GR/IR discrepancies, and ensure supplier invoicing compliance.
• Lead integration across procurement platforms and channels, including Ariba, supplier portals, EDI, OCR, and intelligent document processing technologies.
• Own and deliver global government e-invoicing initiatives, including integration with partners such as EDICOM, enabling country-specific mandates, and ensuring ongoing compliance monitoring.
• Oversee payment-related SAP functionality, including payment program configuration, payment methods, payment blocks, approval workflows, bank file generation, and secure transmission to banking platforms.
• Lead global banking integrations using ISO20022 standards, including formats such as pain.001, camt.053, and camt.054, while maintaining bank connectivity, house bank structures, and reconciliation frameworks.
• Support end-to-end payment operations, including exception handling, traceability, and reconciliation between AP subledger, banking activity, and the general ledger.
• Ensure strong alignment with RTR processes, including period-end close, accruals, AP aging, invoice reconciliation, and audit-ready financial controls.
• Translate business requirements into functional specifications and lead testing cycles including Unit Testing, SIT, and UAT, alongside defect resolution, deployment support, and hypercare.
• Drive continuous improvement through automation and innovation, leveraging AI, ML, OCR, and RPA to improve KPIs such as touchless rate, cycle time, exception rates, late payments, and processing productivity.
• Maintain SOX compliance, audit controls, and comprehensive documentation including runbooks, SOPs, and global standards.
• Deliver training and support global rollout and localization of AP and VIM processes across regions.

The key Moderna Mindsets you’ll need to succeed in the role:

“We digitize everywhere possible using the power of code to maximize our impact on patients.”

“We act with dynamic range, driving strategy and execution at the same time at every step.”

Basic Qualifications

Here’s What You’ll Need:

• Bachelor’s degree in Finance, Accounting, Information Technology, or related discipline.
• 7+ years of hands‑on SAP experience in FI‑AP and Procure‑to‑Pay processes.
• Strong expertise in OpenText VIM, including workflow, exception handling, document processing, and AP operational support.
• Strong expertise in SAP AP configuration, including invoice posting, payment program, payment methods, withholding tax, tolerances, and vendor open item management.
• Experience with bank/payment integrations, including ISO20022 or SWIFT‑based connectivity and payment file processing.
• Experience supporting OCR or intelligent invoice capture solutions and AP automation initiatives.
• Strong understanding of STP and RTR processes, reconciliations, controls, and month‑end close requirements.
• Expertise in global government e‑invoicing project implementation

Preferred Qualifications

Here’s What You’ll Bring to the Table:

• SAP S/4HANA Finance / / Opentext VIM certification.
• Deep experience leading global AP‑side e‑invoicing implementation and support.
• Experience integrating SAP with procurement platforms such as Ariba, Coupa, or other supplier invoicing ecosystems.
• Experience with AI/ML, OCR, or RPA solutions to improve invoice automation and exception handling.
• Pharmaceutical or other regulated industry experience.
• Strong communication, cross-functional leadership, and problem‑solving skills.

Pay & Benefits

At Moderna, we believe that when you feel your best, you can do your best work. That’s why our benefits and well‑being resources are designed to support you—at work, at home, and everywhere in between.

• Competitive healthcare, plus voluntary benefit programs to support your unique needs
• A holistic approach to well‑being with access to fitness, mindfulness, and mental health support
• Family building benefits, including fertility, adoption, and surrogacy support
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year‑end shutdown
• Savingsandinvestments to help you plan for the future
• Location‑specific perks and extras

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, theinfrastructure to reimagine how medicines are created and delivered, and a world‑class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission, values, and mindsets every day, our peopleare the driving force behind our scientific progress and our culture.Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in‑person culture is critical to our success. Moderna champions the significant benefits of in‑office collaboration by embracing a 70/30 work model. This 70% in‑office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke‑free, alcohol‑free, and drug‑free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is committed to equal opportunity in employment and non‑discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at [e-mail].