Specialist, HR/Payroll.Human Resources.Administration

Ansell; Kraków; On-site; PLN 60,000 - 80,000; Full time

Job summary

A leading global protection solutions provider is looking for a Payroll Specialist to ensure accurate payroll administration and manage benefits in Kraków, Poland. The ideal candidate will have at least 3 years of HR experience, be fluent in Polish and English, and possess strong communication skills. This role offers the chance to work within a dynamic team and contribute to a mission of optimal protection for users worldwide.

Qualifications

• Minimum 3 years HR experience with payroll and benefits administration.
• Knowledge of Polish labor law is an asset.
• Eager to learn and develop in a global environment.

Responsibilities

• Ensure seamless payroll administration and management of payroll-related payments.
• Provide support and guidance on any potential or new provision.
• Manage compliance of various allowances and benefits.

Skills

Fluent in Polish

Fluent in English

Advanced knowledge of MS Office

Strong verbal and written communication skills

Customer and service-orientation

Education

Bachelor’s degree or equivalent experience

Tools

HR information systems

Job description

RESPONSIBILITIES & SPECIFIC ACCOUNTABILITIES

• Ensure seamless payroll administration and guarantee precise execution of all payroll related payments (in close partnership with Finance department). The Specialist manages administration, preparation, review and approval of monthly payroll calculations under the supervision of Senior Manager, HR Operations EMEA. This includes Social Security responsibility specifically for Poland (registration, reporting, inspections…)
• Provide support, guidance and recommendation on any potential or new provision. Actively participate in bi-weekly EMEA team meetings.
• Implement and adjust payroll elements in case of any update or new legislation as required.
• Maintain, review, document changes and update HR Operations procedures for assigned countries. Provide regular recommendations on any HR operational elements which would require alignment or update.
• Address and manage all payroll and benefits administration related questions coming from Finance, employees, line managers and HRBPs.
• Responsible for affiliations, terminations, updates to employees’ data etc for assigned EMEA insured benefits programs. Verify monthly contribution invoices for assigned EMEA benefits and programs. Manage annual renewal exercises for all assigned EMEA benefits and programs. Support Total Reward team in any new plan implementation required by law or by internal decision. Making sure applicable benefit in kind and/or payroll deductions are processed accordingly.
• Follow-up on administration & compliance of different allowances ie. Housing allowance, schooling allowance, internet & car wash allowance etc. (not an exhaustive list) …Follow-up on insurance claims if no company plans in place (MobileExpenses)
• Full management of Absences within assigned countries: make sure entitlement is correct based on local legislation rules, reporting is correctly done through payroll and myProtime absence management system is up-to-date. Manage any absence related questions from employees (maternity, paternity, sickness, special leaves…) and proceed with any related administration. Regularly assess reporting needs within EMEA and proactively propose new solutions.
• Manage any unplanned & ad hoc payroll & benefits related project within the assigned EMEA scope (acquisition, change of legal entity, new benefit plan to be set up…).

KEY POSITION REQUIREMENTS

Qualifications:

• Minimum Bachelor’s degree or equalized through experience

Experience and Knowledge:

• Minimum 3 years HR experience with payroll and benefits administration
• Knowledge of Polish labor law and any other EMEA employment legislation is an asset
• Languages: fluent in Polish & English. Any other European language is an asset.
• PC Literate: advanced knowledge of MS Office (particularly Excel), knowledge of a time management system is a plus.
• Experience working with various degrees of sophistication of enterprise HR information systems and literacy and agility to learn new such systems

Personal Skills & Competencies:

• Strong verbal and written communication skills / ability to communicate at all levels and functions within Ansell and external suppliers.
• Eager to learn and to develop within a global environment.
• Discrete with a certain level of maturity.
• Demonstrated Customer and service-orientation.
• High energy level, proactive, flexible.
• Team player but who can work autonomously.
• Quality driven and accurate.
• Strong administrative, organization and priority skills.
• Multicultural awareness, sense of responsibility.
• Open minded, “think outside of the box” mentality, a ‘can do’ attitude.

Ansell is a leading global provider of protection solutions. Our company designs, develops and manufactures a wide range of protection solutions that meet the ever-changing needs and demands of our markets and industries. Protection is our primary concern as millions of people around the world depend on Ansell in their professional and personal lives.

Our vision is to create a world where people can enjoy optimal protection against the risk they are exposed to. Whether at work or during their leisure time, people require the right protection for the right application. After all, what better guarantee is there than increased safety, security and productivity than through adequate protection.