Site Contract & Budget Manager (Europe)

Allucent; Warszawa; Hybride; PLN 120 000 - 190 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits package per loc

Competitive salaries per loc

Study/Training Budget for professional

Flexible Working hours

Buddy Program for new/existing staff

Internal growth opportunities and care

Referral program

Spot Bonus Award Program

Loyalty Award Program

Résumé du poste

Allucent is seeking a Site Contract & Budget Manager to join our team in Europe. Hybrid/remote role responsible for leading site contract and budget activities across clinical studies, ensuring timely negotiation and delivery per study timelines.

The role requires a Bachelor’s in Healthcare or Biological Science with 3+ years in drug development or clinical research, plus strong negotiation, communication, and organizational skills. GDPR/ICH-GCP knowledge and CTMS experience are essential.

Qualifications

• Bachelor’s degree in Healthcare or Biological Science or equivalent
• Minimum 3 years of Site Contract & Budget experience
• Paralegal certification preferred for contract review or budget negotiation
• Knowledge of privacy legislation (GDPR and/or HIPAA) and ICH-GCP
• Strong computer skills including Word, Excel, CTMS
• Excellent negotiation and communication skills
• Ability to travel domestically and internationally
• Experience working with cross-functional teams

Responsabilités

• Lead and oversee site contract and budget activities across assigned studies
• Develop and maintain CTABPs with contracting strategies
• Coordinate and guide Site Contract & Budget Associates
• Serve as primary contact for sponsors and internal stakeholders
• Review and coordinate approvals of CTA templates
• Provide contractual expertise and negotiation support
• Monitor milestones, risks, and escalation measures
• Oversee contracting documentation through study lifecycle

Connaissances

Negotiation skills

Written and verbal communication

Organization and time management

Attention to detail

Cross-functional collaboration

Technical writing

Public speaking / meetings

Formation

Bachelor's degree in Healthcare or Biological Science

Paralegal certification (preferred)

Outils

CTMS systems

Microsoft Word

Microsoft Excel

Description du poste

At Allucent™, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

We are looking for a Site Contract& Budget (SCBM) to join our A-team (hybrid*/remote) in Europe! The SCBM is responsible for supporting the Site Contract negotiation activities. The SCBM supports the Site Contract & Budget leadership with lessons learned, experience sharing and work collaboratively with internal stakeholders to achieve timely delivery of site contract and budget execution.

In this roleyour key tasks will include:

• Lead and oversee site contract and budget activities across assigned clinical studies, ensuring timely negotiation, execution, and delivery in accordance with study timelines and sponsor requirements.
• Develop and maintain study-specific Clinical Trial Agreement and Budget Plans (CTABPs), including contracting strategies, negotiation parameters, and escalation pathways.
• Coordinate and provide guidance to Site Contract & Budget Associates and other country-level resources involved in contract and budget negotiations.
• Serve as the primary point of contact for sponsors and internal stakeholders regarding site contracting processes, negotiation strategies, progress, and escalations.
• Review, adapt, and coordinate approval of master, country-specific, and sponsor-provided CTA templates, ensuring alignment with applicable local regulations, sponsor requirements, and internal procedures.
• Provide contractual expertise and negotiation support, including review of complex contractual issues, development of fallback language, and final quality review of negotiated site agreements.
• Monitor contracting milestones, maintain accurate status reporting, proactively identify risks and delays, and implement appropriate mitigation and escalation measures.
• Oversee site contractual documentation throughout the study lifecycle, including amendments, termination letters, and contracting activities during study maintenance and closeout.

Requirements

• Bachelor's Degree in Healthcare or Biological Science and minimum 3 years of experience in drug development and/or clinical research; or equivalent combination of education, training, and experience

• Minimum 3 years of Site Contract & Budget experience
• Paralegal certification preferred contract review or budget negotiation experience
• Knowledge of privacy legislation (GDPR and/or HIPPA) and ICH-GCP
• Good computer skills with good working knowledge of a range of computer programs including word, excel and CTMS systems.
• Strong negotiation skills
• Strong written and verbal communication skills
• Good organizational and time management skills
• Attention to details
• Technical writing experience is a plus
• Experience working with cross-functional teams is a plus
• Ability to travel domestically and internationally as required.
• Ability to effectively attend and present at internal and external meetings (such as internal, Sponsor's or Bid Defense meetings)

Benefits

Benefits of working at Allucent include:

• Comprehensive benefits package per location
• Competitive salaries per location
• Departmental Study/Training Budget for furthering professional development
• Flexible Working hours (within reason)
• Participation in our enriching Buddy Program as a new or existing employee
• Internal growth opportunities and career progression
• Financially rewarding internal employee referral program
• Eligibility for our Spot Bonus Award Program in recognition of going above and beyond on projects
• Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees

Disclaimers:

*Our in-office work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.

The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively "Allucent"). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes sent to Allucent employees will not obligate Allucent to the future employment of those individuals or potential remuneration to any third-party recruitment agency. Candidates should never be submitted directly to our hiring managers, employees, or human resources.