Senior Specialist, Document Management

Bristol-Myers Squibb; Warszawa; Hybrid; PLN 144,000 - 175,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation

Job summary

Bristol Myers Squibb in Warsaw is seeking a Senior Specialist, Documentation to independently manage eDMS processes and publication of regulatory documents including CTD modules. The role partners with GSRD and external authors, providing training and troubleshooting in eDMS, Core Template, and submission readiness workflows.

The position is based in Warsaw, not remote, with a hybrid work model requiring at least 50% onsite attendance at the facility.

Qualifications

• BS/BA degree with 2–4 years of regulatory documentation experience and eCTD workflow exposure.
• Experience in document publishing, submission readiness formatting and eCTD creation.
• Strong troubleshooting and timeline management skills in a regulated environment.

Responsibilities

• Manage eDMS processes and publishing of protocol and submission documents.
• Mentor and train GSRD personnel and external authors in eDMS workflows.
• Collaborate with SRC formatting and submission readiness activities for regulatory documents.
• Define submission-ready requirements with cross-functional partners and lead remediation as needed.
• Coordinate and author select protocol and submission documents with scientific input.

Skills

eDMS management

submission readiness formatting

document publishing

cross-functional collaboration

troubleshooting

Education

BS/BA degree

Tools

Acrobat

ISI toolbox

eDMS system

Job description

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us

The Senior Specialist, Documentation - based in Warsaw - independently manage eDMS processes within scope, submission-readiness formatting, and publishing of regulatory documents including clinical study reports, Investigator Brochures, safety aggregate reports, module 2 summaries and clinical protocol documents

Duties / Responsibilities

• Independently partner with GSRD and external authors for management of eDMS processes within scope and document publishing of protocol and submission documents
• Mentor, train and provide troubleshooting assistance to GSRD personnel and external authors in the eDMS, Core Template, submission readiness formatting and publishing work processes
• Collaborate with cross-function business partners providing direction in SRC formatting and publishing of protocol and submission related documents
• Lead cross functional business partners in defining submission-ready requirements for externally authored regulatory documents
• Independently manage submission readiness remediation, eDMS import and publishing of externally authored PDF files
• Independently manage collection and review of ICH non-data driven appendices for CSRs
• Direct cross functional business partners (CTAs, Protocol Managers) in defining submission-ready requirements for ICH non-data driven appendices
• Contribute to GSRD model document updates and system approval processes
• Independently coordinate, compile and/or author select protocol and submission documents types ensuring integration of scientific and regulatory input from team members
• Participate in continuous improvement workstreams to enhance quality and increase efficiency of document processes, including automated and digital solutions for development of regulatory documentation

Qualifications

• Minimum of BS/BA degree with approximately 2-4 years of regulatory documentation experience in document management repositories, submission readiness formatting and publishing work flows
• In-depth understanding of desktop applications, word template macros, model documents and submission readiness formatting for creation of eCTD compliant regulatory documents
• In-depth understanding of Acrobat and ISI toolbox usage in creation and remediation of eCTD compliant regulatory documents
• In-depth understanding of a document management system for assembly and management of regulatory documents
• Understanding of document publishing processes across document types
• Demonstrated troubleshooting skills in eDMS, submission readiness formatting and document publishing work flows
• Ability to manage timelines and quality of work using strong organizational, communication, facilitation, and interpersonal skills
• Effective interpersonal skills to work well in a matrix team environment and with colleagues at all levels in the organization

Please note that this position is not a remote working opportunity and is based in the local BMS office, following a hybrid work model with at least 50% onsite attendance at your assigned facility

Compensation Overview

• Warsaw - PL: zł144,100 - zł174,616
• The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis
• Additional incentive cash and stock opportunities (based on eligibility) may be available
• The starting pay takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience
• The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws

Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues

On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function

Supporting People with Disabilities BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement

Candidate Rights BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area

Data Protection We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection. Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations

If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at [e-mail]. Please provide the Job Title and Requisition number so we can review

R1601850 : Senior Specialist, Document Management Data Privacy Link

We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference