Senior / Site Activation Manager - Oncology (Europe)

Worldwide Clinical Trials Limited; Poland; On-site; PLN 180,000 - 240,000; Full time

Job summary

Worldwide Clinical Trials Limited is seeking a Site Activation Manager to lead site activation and start-up activities for assigned studies, ensuring milestones are met on time and within scope. You will coordinate cross‑functional teams, monitor progress, manage budgets, and support feasibility, country lead activities, and regulatory tasks in line with ICH GCP and SOPs.

A four‑year degree or nursing degree is required, with at least four years CRO Start‑Up experience and strong English and

Qualifications

• Four-year degree or nursing degree required.
• Minimum 4 years CRO experience in Study Start-Up with country lead or manager role.
• Proficiency in written and spoken English.
• Strong cross-cultural communication and collaboration skills.

Responsibilities

• Serve as the primary accountability for site activation and start-up activities on assigned studies.
• Oversee cross-functional site activation activities to ensure milestones are achieved on time and within budget.
• Manage the accurate tracking, analysis, and reporting of site activation progress and metrics.
• Partner with project teams to support feasibility, site qualification, selection, and regulatory activities as needed.
• Communicate site activation status, risks, and mitigation plans to Sponsors, project leadership, and internal teams.
• Develop and maintain site activation project plans and support risk assessment and issue resolution.
• Ensure site activation activities are appropriately budgeted, with out-of-scope work tracked and managed through change control.
• Drive continuous improvement through SOP development, best practices, metrics, and departmental initiatives.
• Contribute to business development activities, including proposal development and bid defense support.
• Liaise with internal stakeholders and external vendors, escalating issues as needed to ensure on-time delivery.
• Ensure compliance with SOPs, ICH GCP, and applicable regulatory requirements.

Skills

Leadership

Project planning

Cross-cultural communication

English proficiency

Regulatory knowledge

Stakeholder management

Team leadership

Education

Four-year degree or nursing degree

Tools

MS Word

MS Excel

PowerPoint

Job description

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence. We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way. Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands‑on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

What the Site Activation Manager does at Worldwide Clinical Trials

The Site Activation Manager is accountable for site activation project management and delivery activities within the assigned therapeutic area. Responsibilities include coordination, collaboration, and oversight of site identification and central and local ECs (for NA countries only) activities, progression of essential documents collection, monitoring of investigator and site contracts status, and any other country and/or study‑specific site activation tasks necessary for Site Activation in accordance with Good Clinical Practices (GCPs) and applicable local and international regulations and Standard Operating Procedures (SOPs). May also include pre‑award support by providing site activation‑related input into the proposal text and budget items. Reports to a senior member of the Site Activation leadership team within the assigned therapeutic area.

What you will do

• Serve as the primary point of accountability for site activation and start‑up activities on assigned studies.
• Oversee cross‑functional site activation activities to ensure milestones are achieved on time and within budget.
• Manage the accurate tracking, analysis, and reporting of site activation progress and metrics.
• Partner with project teams to support feasibility, site qualification, selection, and regulatory activities as needed.
• Communicate site activation status, risks, and mitigation plans to Sponsors, project leadership, and internal teams.
• Develop and maintain site activation project plans and support risk assessment and issue resolution.
• Ensure site activation activities are appropriately budgeted, with out‑of‑scope work tracked and managed through change control.
• Drive continuous improvement through SOP development, best practices, metrics, and departmental initiatives.
• Contribute to business development activities, including proposal development and bid defense support.
• Liaise with internal stakeholders and external vendors, escalating issues as needed to ensure on‑time delivery.
• Ensure compliance with SOPs, ICH GCP, and applicable regulatory requirements.

What you will bring to the role

• Strong leadership and organizational management skills in planning, strategizing, managing, monitoring, scheduling, and critiquing
• Ability to provide experience and input into initiatives relating to interacting with sites and/or customers
• Strong interpersonal, oral and written communication skills in a fast‑paced, deadline‑oriented, and changing environment
• Demonstrated ability to collaborate across the business
• Team‑oriented work style: seeks and gives guidance
• Understanding of regulatory processes and guidelines
• Understanding of initiation, planning, and execution of clinical projects and overall project planning
• Awareness of ICH GCP Guidelines and the FDA/EU Clinical Trials Directives/National regulations (CTAs, Amendments, Urgent Safety Measures, End of Trial Notifications)
• Proficiency in MS-Office applications including Microsoft Word, Excel, and PowerPoint; digital systems aptitude

Your experience

• A minimum four‑year degree or nursing degree is required
• Minimum of 4 years CRO experience in Study Start‑Up with country lead or manager experience required
• Proficient in cross‑cultural communication
• Proficient in both spoken and written English

We love knowing that someone is going to have a better life because of the work we do.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status or other class protected by applicable law.

This is who we are. We’re a team of clinicians, scientists, and researchers who want to make healthcare better. We were founded on an unwavering commitment to authentic, personalized attention. And today, as CROs consolidate and the industry changes rapidly, that personalized attention is more important than ever. We all came to this industry for different reasons, from different walks of life. If you ask any one of us why we’re here, you’ll get a different answer. And that’s what makes us special.