Senior Executive Assistant/Deputy Chief Operating Officer (Remote)

CXM; Polska; Remote; PLN 120,000 - 180,000; Full time

Job summary

A leading company in the fintech sector is seeking a Senior Executive Assistant/Business Manager to the CEO. This remote role involves supporting the CEO with administrative and operational responsibilities, managing their schedule, and engaging with key stakeholders. The ideal candidate is organized, adaptable, and able to thrive in diverse environments. Competitive compensation and growth opportunities into a COO role are offered.

Benefits

Fully remote role

Excellent fringe benefits

Localized holidays and vacation benefits

Qualifications

• Ability to grasp complex organizational dynamics and operational models.
• Proven ability to manage schedules, meetings, and follow-ups.
• Effective in multinational, diverse environments.

Responsibilities

• Supports the CEO in managing administrative and operational responsibilities.
• Plans and coordinates the CEO's schedule to maximize strategic impact.
• Serves as a liaison between the CEO and direct reports on operational matters.

Skills

Strong business acumen

Exceptionally well-organized

Culturally intelligent

Strong interpersonal skills

High adaptability

Prioritization skills

Familiarity with fintech

Job description

Senior Executive Assistant/Deputy Chief Operating Officer (Remote)

Position Title: Business Manager to the CEO

Reporting Line: Reports directly to the Chief Executive Officer (CEO).

Location: Preferably Cyprus but certainly in the European time zone. Fully remote job.

General Purpose: Supports the CEO by managing administrative, operational, and selected management responsibilities—enabling the CEO to focus on high-value strategic initiatives. Acts as a trusted extension of the CEO to ensure effective follow‑through on priorities, negotiations, and organizational execution.

Specific Objectives (12 months):

• Gain a deep understanding of the company's operational model, key stakeholders, and internal dynamics to the extent of confidently engaging in and interpreting all CEO‑level internal and external discussions
• Own the planning, facilitation, and follow‑up of management team meetings, ensuring agendas are strategically aligned and action items are executed in a timely manner
• Independently follow up with all direct reports to the CEO on operational and non‑strategic matters, ensuring timely resolution and clear communication flow
• Plan and coordinate the CEO's schedule, including engagements with key internal and external stakeholders, to maximize strategic impact and time efficiency

Key Activities:

• Coordinate and manage the CEO's calendar, prioritizing meetings and engagements that align with strategic goals
• Prepare agendas, materials, and post‑meeting follow‑ups for executive and management meetings, ensuring clear accountability
• Serve as a liaison between the CEO and direct reports for operational matters, tracking progress on delegated tasks and initiatives
• Monitor internal and external communications to provide the CEO with timely context and insights, enabling effective decision‑making
• Conduct targeted research and prepare briefing materials to support the CEO's decision‑making, communications, and external engagements
• Organize and manage recurring leadership routines, including 1:1s with direct reports and Board‑related interactions, ensuring consistency, documentation, and follow‑through

Requirements

Key Competences:

• Strong business acumen with the ability to grasp complex organizational dynamics and operational models
• Exceptionally well‑organized, with proven ability to manage schedules, meetings, and follow‑ups across multiple stakeholders
• Culturally intelligent and effective in multinational, diverse environments
• Strong interpersonal skills with the ability to build trust, communicate diplomatically, and influence without authority
• High adaptability and dependability in managing shifting priorities and urgent requests
• Skilled at setting and managing priorities in fast‑paced, high‑pressure environments
• Familiarity with fintech or, preferably, trading businesses, including terminology, pace, and operating culture

Likely Current Job:

• Senior Executive Assistant or Personal Assistant with a track record of driving business execution beyond traditional administrative responsibilities
• Deputy Chief Operating Officer or similar role focused on operational follow‑through and executive support
• Project Manager experienced in coordinating leadership‑level priorities and cross‑functional execution

Employer Value Proposition: This role offers a unique opportunity to work side‑by‑side with the CEO, gaining unmatched visibility into strategic decision‑making and full‑spectrum business operations. For the right candidate, it serves as a direct pathway to grow into a Chief Operating Officer (COO) role, with real ownership, influence, and long‑term impact on the company's trajectory.

Compensation: Competitive compensation package, commensurate with experience and the strategic scope of the role.

Assessment Process: The evaluation process includes three interviews—with the recruiter, Chief Human Resources Officer (CHRO), and Chief Executive Officer (CEO)—along with a case study exercise designed to assess strategic thinking, operational judgment, and communication skills.

Benefits:

• Fully remote role
• Excellent Fringe Benefits
• Competitive pay
• Localized holidays and vacation benefits