Receptionist & Operations Assistant

Linklaters; Warszawa; On-site; PLN 30,000 - 120,000; Part time

Job summary

A leading law firm in Warsaw is looking for a Receptionist & Operations Assistant. This office-based role entails greeting clients, supporting meetings, and ensuring smooth office operations. The ideal candidate will have experience in customer service, be fluent in Polish and English, and demonstrate excellent organisational skills. This role offers the chance to thrive in a collaborative and diverse environment.

Qualifications

• Previous experience in a receptionist, customer service, or front-of-house role is preferred.
• Strong communication skills are essential.
• Ability to maintain a high standard of professionalism.

Responsibilities

• Greet and assist clients, visitors, and colleagues.
• Provide organisational support for meetings and events.
• Oversee reception and conference areas.

Skills

Fluency in Polish and English

Organisational skills

Multitasking ability

Problem-solving ability

Tools

Microsoft Office

Job description

**You will be responsible for** **Apply if you** **Location*** Warsaw – office-based role**Contract*** This position is offered on a contract of mandate (umowa zlecenie) **About** Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set. We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.What sets us apart **At Linklaters*** We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business* We belong to a firm that embodies its corporate social, environment and governance responsibility commitments* We celebrate diversity, equity and inclusion so our people can bring themselves to work* We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to* We invest in custom-fit career paths for our people in line with their talents and aspirations* We provide agile working solutions to meet the changing needs of our people and our business* We are committed to people first relationships based on mutual trust, respect and appreciation* We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed* We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of othersTechnical Skills:**This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.**For Linklaters Warsaw, we are currently recruiting for the **Receptionist & Operations Assistant** role. **About the Team** Join our local team responsible for creating a welcoming first impression and ensuring seamless office operations. Collaborating closely with the office administration, management, facilities, and external partners, our team is known for delivering exceptional service and an inclusive, supportive atmosphere.* Greeting and assisting clients, visitors, and colleagues as the first point of contact.* Providing organisational and administrative support for meetings, events, and everyday office activities.* Overseeing reception and conference areas, including coordination of catering.* Providing backup coverage for administration team members.* Oversee office supplies and employee onboarding logistics, including ordering stationery, coordinating company merchandise, preparing welcome packages, and administering security cards and badges for new joiners.* Handling ad hoc tasks to support smooth office functioning* Have previous experience in a receptionist, customer service, or front-of-house role (preferably in professional services or hospitality).* Communicate fluently in Polish and English.* Demonstrate strong organisational and multitasking skills.* Are proficient with office management software (such as Microsoft Office).* Uphold a high standard of professionalism and personal appearance.* Show initiative and problem-solving ability.* Work effectively both independently and in a team.In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate.Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance. Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.