Receptionist

Pandora; Województwo mazowieckie; On-site; PLN 20,000 - 30,000; Part time

Job summary

A leading jewelry manufacturing company is seeking a Receptionist in Poland. Responsibilities include welcoming visitors, managing meetings, and ensuring efficient office operations. Candidates must be fluent in English and Polish, possess strong communication and customer service skills, and have a positive attitude. The position offers a limited contract through an Agency with potential for permanent employment.

Benefits

Possibility to extend to a permanent contract

Dynamic work environment

Qualifications

• Proven experience in a customer-facing role in a dynamic environment.
• Strong ability to prioritize tasks and manage multiple responsibilities.
• Positive attitude and results-driven mindset.

Responsibilities

• Welcoming visitors and managing phone calls.
• Taking care of meetings and conference rooms.
• Ordering office supplies and catering.

Skills

Customer service skills

Fluent in English

Fluent in Polish

Microsoft Office tools

Strong communication skills

Problem-solving skills

Job description

PANDORA Global Business Services Organization (GBS) is part of the structures of the world's largest jewelry manufacturing and sales company, whose products help millions of people around the world express their feelings every day.

Our GBS team performs a wide range of processes beyond standard operations. We strive to streamline all of our processes and continually enhance the support and services we provide to customers and business partners. PANDORA's business has something unique about it - as does our growth and people-oriented organizational culture. Regardless of position or workplace, we work together in line with the values of "We Care, We Dream, We Dare, We Deliver" and strive for continuous learning and knowledge sharing.

Your responsibilities as Receptionist:

• Welcoming visitors and guests, connecting phone calls
• Taking care of meetings and conference rooms
• Managing meeting room reservations and ensuring they are properly prepared
• Keeping record of incoming and outgoing documents
• Preparing correspondence to be sent by mail or courier
• Distributing the post inside the office
• Ordering office supplies and food/catering (selecting appropriate suppliers and conducting negotiations)
• Caring for the efficiency of office equipment (copiers, fax machines, coffee machines)
• Reporting repairs and ordering required service for office machines
• Taking care of archiving documentation
• Settlement of invoices related to the administration area
• Organizing car cleaning services
• Organizing internal events and small celebrations (e.g., birthday breakfasts)
• Managing access cards (issuing, blocking, updating records)
• Handling desk booking system (granting/revoking access, updating reservations)
• Preparing regular reception and admin reports
• Carrying out additional and evolving tasks assigned by the Manager - including support for onboarding/offboarding, assistance in office initiatives, internal communication support, and other projects offering opportunities for growth and development

We are a perfect match if you:

• Have proven experience in a customer facing role in a dynamic work environment that demands the ability to prioritize tasks, manage multiple responsibilities simultaneously and consistently meet deadlines (receptionist or office support experience is nice to have)
• Are fluent in both English and Polish, with strong communication skills in both languages
• Have good knowledge of Microsoft Office tools
• Are passionate about collaborating with others and contributing to a positive team dynamic
• Have great customer service skills, positive attitude, strong problem-solving skills and a results-driven mindset focused on getting things done

We offer:

• limited contract of employment through Agency for 3 months
• possibility to extend the cooperation on permanent contract basis
• work on site model (in the office)

Pandora’s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status, and age.