QMS Coordinator

Rockwell Automation; Województwo pomorskie; On-site; PLN 120,000 - 180,000; Full time

Job summary

A global technology leader is seeking a QMS Senior Administrator to manage the Quality Management System in SharePoint. Responsibilities include ensuring version control, supporting change requests, and training employees on QMS procedures. The ideal candidate will have a Bachelor’s degree and traceable experience in quality management practices. Fluent English and proficiency in MS Office are required. This role offers a hybrid work arrangement with a supportive benefits package.

Benefits

Volunteer Paid Time off

Donation matching program

On-demand digital course library

Mindfulness programs

Employee Assistance Program

Qualifications

• Excellent knowledge of quality management and document management.
• Fluent in reading and writing English.
• Traceable experience in quality management methods preferred.

Responsibilities

• Manage and maintain QMS repository in SharePoint.
• Coordinate change requests and support QMS governance.
• Train employees on document control and system use.

Skills

Quality management knowledge

Document management

Fluent English

Experience with MS Office

Education

Bachelor of Science degree in Business, Engineering or Quality related

Tools

MS Office (Word, Excel, PowerPoint, Visio)

SharePoint

Adobe

Job description

QMS Administrator page is loaded## QMS Administratorremote type: Hybridlocations: Gdańsk, Poland: Katowice, Polandtime type: Full timeposted on: Posted Todayjob requisition id: R25-7931Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!Job DescriptionThe QMS Senior Administrator is responsible for managing and maintaining the Quality Management System (QMS) repository in SharePoint. Key duties include:* Ensuring version control, document traceability, and proper archiving.* Coordinating change requests (CAPA) and supporting QMS governance.* Advising authors on templates and document IDs, reviewing drafts for compliance, and managing approval workflows.* Resolving technical or organizational issues to maintain QMS integrity.* Updating documentation for business transformation initiatives and defining quality processes.* Training employees on document control and system use, monitoring repository performance, and implementing improvements.* Supporting audits, tracking issue closure, and reporting KPIs.* Acting as deputy for the QMS Manager when required.You will report to the LCS Quality and Compliance / EHS Manager.### Your Responsibilities:* **Document Management:** Support authors in creating, reviewing, and finalizing QMS documents in SharePoint; ensure correct templates, IDs, and approval workflows.* **System Maintenance:** Maintain QMS structure and SharePoint site, update documents to align with business changes, and manage publication and archiving of QMS versions.* **Change Control & Governance:** Support change management processes (CAPA) and collaborate with process owners and QMS Manager.* **Training & Support:** Assist users with QMS-related queries, provide training on document control and system use.* **Leadership & Collaboration:** Guide regional quality leads and business teams on QMS matters; promote quality standards and compliance.* **Communication & Quality Focus:** Ensure accurate documentation, proactive communication, and continuous improvement of QMS usability and compliance.### The Essentials - You Will Have:* Bachelor of Science degree in Business, Engineering or Quality related (In absence of an official degree a similar level of knowledge acquired through long-term working experience might be considered as an alternative)* Excellent traceable knowledge in one or several of the areas related to quality management, document management* Fluent English language skills (reading and writing)* Experience in MS Office tools (Word, Excel, PowerPoint, Visio, SharePoint, etc.) and Adobe### The Preferred - You Might Also Have:* Traceable experience in quality management methods and techniques, like e.g., ISO 9001, CMMI, Spice, and Lean Six-Sigma.* Prior experience in quality management would be an advantage: + Business Process Analyst Level 2 – min. 2 years experience + Business Process Analyst Level 3 – min. 5 years experience### What We Offer:Our benefits package includes …* Volunteer Paid Time off available after 6 months of employment for eligible employees* Company volunteer and donation matching program – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation* On-demand digital course library for professional development* Comprehensive mindfulness programs with a premium membership to Calm* Employee Assistance Program* Personalized wellbeing programs through our OnTrack program... and other local benefits!*At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.*#LI-Hybrid#LI-IK1Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.