Purchasing Agent (Buyer)

Hatch Ltd.; Katowice; On-site; PLN 80,000 - 100,000; Full time

Job summary

A leading global engineering firm in Poland is seeking an experienced Purchasing Agent. The role involves managing procurement throughout the project lifecycle, ensuring timely acquisition of materials and compliance with regulations. Ideal candidates will have 12–18+ years of experience and a strong technical background. The company fosters a diverse workplace and encourages applications from all qualified individuals.

Benefits

Collaborative work environment

Support for professional development

Regular team-building activities

Qualifications

• 12–18+ years of experience as a Buyer with local and international exposure.
• Proven track record managing procurement for large-scale projects.
• Solid understanding of engineering concepts and supply chain items.

Responsibilities

• Manage procurement of project materials and equipment.
• Oversee bidding processes, preparing documents and analyzing bids.
• Ensure compliance with project requirements and legislation.

Skills

Technical or trade qualification

Communication skills

Negotiation skills

Client-focused approach

Education

Relevant discipline qualification

Tools

SmartPlant or similar systems

Job description

Company: Hatch

Requisition ID: 96949

Job Category: Procurement

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world‑class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry‑leading efficiencies, our best‑in‑class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

At Hatch, we are driven by a shared commitment to creating positive change and building a better world. We believe in innovative ideas executed with excellence and safety at the forefront. We foster a collaborative culture where every team member contributes through leadership and entrepreneurial spirit. We value creativity, teamwork, and collective success, and we welcome fresh perspectives and new ideas.

As a Purchasing Agent (Buyer), you will play a critical role in ensuring the timely purchase and delivery of project materials and equipment in alignment with project schedules. You will work closely with engineering and procurement teams and have the opportunity to contribute to large‑scale international projects alongside multidisciplinary teams. Your expertise will directly impact project success.

You will report to a responsive and engaged leader who values each team member and prioritizes career development and well‑being. Expect open communication, support, and guidance as you grow in your role.

Our offices are designed to promote collaboration and teamwork. Hatch recognizes the importance of social connection and regularly organizes activities to strengthen team cohesion. We offer a healthy, fulfilling work environment that supports your professional development.

The role:

• Participate in all phases of the project lifecycle—from planning and initiation through to close‑out of purchasing packages—ensuring timely acquisition of materials and equipment to support engineering and construction management.
• Manage the procurement of tagged, bulk, and engineered materials for projects, including the full cycle of purchase orders: formation, award, administration, and close‑out (local and international) in compliance with project requirements.
• Develop and implement standardized purchasing procedures, templates, and documentation for project use.
• Oversee all purchasing activities to achieve objectives and deliverables.
• Prepare and approve bidder lists; support prequalification processes as needed.
• Collaborate with Package Engineers and other disciplines to verify technical bid documents and ensure alignment with commercial requirements.
• Secure necessary authorizations prior to issuing bid requests.
• Compile comprehensive bid packages, including technical specifications and commercial clauses.
• Chair bidder information meetings and manage bidder inquiries, issuing addenda and clarifications as required.
• Conduct bid openings, perform bid analysis, and prepare award recommendations.
• Issue award letters and contractual documents, ensuring integrity of the tendering process through technical and commercial closure.
• Manage technical queries and addenda during the bid period.
• Facilitate purchase order kick‑off meetings and oversee expediting activities.
• Administer contractual changes, revisions, claims, and back charges in accordance with terms and conditions.
• Validate progress payments in coordination with Accounting for approval.
• Ensure timely and compliant close‑out of all purchase orders per project‑specific requirements.
• Execute award and administration of purchase orders in compliance with relevant legislation, including corporate, tax, customs, and import regulations.
• When post‑award activities are included in scope, expedite delivery of project equipment/materials and vendor documentation in accordance with purchase order requirements.

What will you do:

• Manage purchasing activities from project initiation through close‑out, ensuring timely acquisition of materials and equipment.
• Execute purchase order formation, award, administration, and close‑out for local and international orders.
• Develop and implement purchasing procedures and templates.
• Oversee bidding process: prepare bid documents, chair bidder meetings, manage queries, conduct bid analysis, and award recommendations.
• Ensure compliance with project requirements, legislation, and import/export regulations.
• Facilitate purchase order kick‑off meetings, monitor progress payments, and manage contractual changes.
• Expedite materials and vendor documentation post‑award when required.

You bring to the role:

• Technical or trade qualification in a relevant discipline.
• 12–18+ years of experience as a Buyer, including exposure to both local and international markets.
• Proven track record managing procurement for large‑scale or complex projects.
• Strong technical aptitude with in‑depth knowledge of materials, fabrication processes, and supply chain items.
• Demonstrated ability to achieve quality, cost, and schedule objectives with a strong focus on deliverables.
• Solid understanding of engineering concepts and interdisciplinary dependencies.
• Expertise in procurement, contracting, pre‑operational verification, and commissioning methodologies.
• Familiarity with ISO 9000 and ISO 19011 standards.
• Excellent communication, negotiation, and interpersonal skills with a client‑focused approach.
• Working knowledge of SmartPlant or similar systems is an asset.
• Comprehensive understanding of project execution, including materials management and scheduling.
• Full compliance with all applicable regulations and legislative requirements.
• Collaborate on exciting projects to develop innovative solutions.

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have accommodation requirements, please let know. We'll do our best to meet your needs in accordance with applicable local legislation.