Program Manager, R&D Operations Warsaw

Asana; Warszawa; On-site; PLN 184,140 - 206,460; Full time

Benefits offered by this job

Health insurance

Breakfast and lunch catering

Gym/Fitness card

MacBooks with accessories

Career growth budget

Home office setup budget

Fertility healthcare and family-formin

Job summary

Asana is seeking a Program Manager for its R&D Operations team in Warsaw to own end-to-end onboarding scheduling and coordinate broader R&D programs, ensuring every new hire has a smooth, well-orchestrated first weeks experience across time zones.

You will build and maintain the systems, rhythms, and infrastructure that support onboarding and other R&D initiatives, identify coordination gaps early, and drive scalable improvements with cross-functional partners in Product and Engineering.

Qualifications

• Experience coordinating onboarding or large-scale programs.
• Strong organizational skills with attention to detail.
• Clear, structured communication across engineering, product, and leadership.

Responsibilities

• Own scheduling and coordination for R&D Onboarding — manage cohort planning, session logistics, presenter coordination, and calendar systems so every new hire across Product and Engineering has a smooth, consistent onboarding experience across time zones.
• Maintain scalable program infrastructure by owning Asana projects, templates, and tracking systems for onboarding and other R&D programs.
• Measure program effectiveness using feedback loops and lightweight metrics to iterate and improve.
• Identify and close operational gaps by spotting coordination breakdowns and driving scalable fixes with stakeholders.
• Communicate clearly across R&D, producing status updates and maintaining documentation.
• Drive end-to-end execution of 1–2 additional programs, from design to day-to-day running.

Skills

Program coordination

Scheduling

Logistics management

Cross-functional collaboration

Proactive problem solving

AI-powered workflows

Tools

Asana

AI tools

Job description

We're looking for a Program Manager to join our R&D Operations team in Warsaw and own the end-to-end scheduling and coordination of our R&D Onboarding program - while driving additional operational programs that keep Asana's Product and Engineering teams running at their best. You'll build and maintain the systems, rhythms, and infrastructure that give every new hire in R&D a consistent, well-orchestrated first-weeks experience, and proactively identify the coordination gaps that slow teams down.

R&D Operations partners closely with Engineering to ensure our teams have the operational backbone they need to execute on Asana's mission. We build the programs, processes, and tooling that let R&D run effectively at scale - from onboarding and enablement to cross-functional rituals and operational health.

This role is based in our Warsaw office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do, and your recruiter can share more about the in-office requirements.

We offer a Contract of Employment (UoP) for our employees in Poland.

What you'll achieve

• Own scheduling and coordination for R&D Onboarding — manage cohort planning, session logistics, presenter coordination, and calendar systems so every new hire across Product and Engineering has a smooth, consistent onboarding experience across time zones.
• Maintain scalable program infrastructure by owning Asana projects, templates, and tracking systems that keep onboarding and other R&D programs running reliably without needing to reinvent the wheel each cycle.
• Measure program effectiveness - review current feedback loops and lightweight metrics to assess whether programs are working, and use that data to iterate and improve continuously.
• Identify and close operational gaps by proactively spotting where coordination is breaking down across team seams, proposing scalable fixes, and working with stakeholders to build buy-in and drive implementation.
• Communicate clearly across R&D - keep people informed at the right cadence, produce clean status updates, maintain documentation in the internal knowledge base, and run tight meeting rhythms without creating overhead.
• Drive execution of cross-functional R&D programs end-to-end - take ownership of 1–2 additional programs (e.g., feedback mechanisms, enablement sessions, operational rituals), shaping them from design through day-to-day execution.

About you

• Demonstrated experience in program or project coordination, with a track record of owning scheduling, logistics, and operational workflows across multiple stakeholders or workstreams in a fast-moving environment.
• Strong organizational skills with sharp attention to detail - you can manage competing priorities across programs without letting things slip, and you take pride in building systems that others can rely on.
• Clear, structured communication - you write crisp status updates, know how to keep stakeholders informed without overwhelming them, and can adapt your style for engineering, product, and leadership audiences.
• Collaborative and cross-functional nature - you build trust easily with technical teams, work well without direct authority, and bring a low-ego, get-it-done approach to every workstream.
• Proactivity and problem-solving approach - ability to spot coordination gaps before they become blockers, propose practical fixes, and follow through to implementation with stakeholder alignment.
• Curiosity about tools and operational systems - you're comfortable to continue or start working in Asana and similar platforms, and excited to apply AI-powered workflows to streamline program operations and reporting.
• Demonstrated curiosity about AI tools and emerging technologies, with willingness to learn and leverage them to enhance productivity, collaboration, or decision‑making.

At Asana, we are committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

What we’ll offer

• Generous, transparent and fair compensation system (base salary and RSUs)
• Contract of Employment (and the option of 50% tax deductible costs for author's rights usage in respect of applicable roles)
• Health insurance with dental and travel coverage (Lux Med)
• Breakfast and lunch catering on the days that you work from the office
• Vacation allowance
• Career growth budget
• Home office setup budget
• Gym/Fitness card
• Fertility healthcare and family-forming support with Carrot
• Mental Health Support in Modern Health
• Group life insurance
• MacBooks with all necessary accessories

For this role, the estimated base salary range is between16 500 and 18 500 PLN gross per month (subject to all taxes and necessary deductions). The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

In addition to base salary, your compensation package may include additional components such as equity and sales incentive pay (for most sales roles), and benefits. If you're interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

About us

Asana is a leading platform for human + AI collaboration. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named to Fortune's Best Workplaces for 7+ years and recognized by Fast Company, Forbes, and Gartner for excellence in workplace culture and innovation. We offer an exceptional office-centric culture while adopting the best elements of hybrid models to ensure that every one of our global team members can work together effortlessly. With 13+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong.