Production Planner Coordinator

ICEYE; Warszawa; On-site; PLN 180,000 - 240,000; Full time

Job summary

ICEYE in Warsaw, Poland is seeking a Production Planner Coordinator for the Global Manufacturing Organisation. You will act as the data steward of the planning system, ensuring the floor data, WIP, and BoMs stay accurate to support VP-level decisions.

You will synchronize Smartsheet, Jira, NetSuite, and MES data, coordinate with site MAITE leads, and maintain plan-vs-actuals cadence. This role rewards reliability, fast learning, and strong collaboration across sites.

Qualifications

• 2–4 years of experience in manufacturing, production planning, or AIT coordination.
• Hands-on production planning and work-order coordination, from release to close.
• Working knowledge of planning and tracking tools (Smartsheet, Jira) and an ERP/MRP or MES system such as NetSuite.
• A strong discipline for data accuracy, keeping multiple systems consistent under time pressure.
• Data analysis and inventory tracking skills (Excel, Power BI or similar).
• Clear, factual communication, with the instinct to raise problems early.
• Ability to collaborate and influence across people and sites without direct authority, in a fast-paced and evolving environment.

Responsibilities

• Keep Smartsheet, Jira, NetSuite and MES in sync (one work order, one reference, no phantom WIP), releasing and closing work orders so nothing goes missing.
• Keep as-built configuration and work order BoM data aligned with the approved LCM baseline, coordinating local configuration changes with the Configuration lead.
• Capture floor and configuration issues as they happen and escape deviations early and factually to the Head of MAITE.
• Keep the planning system reflecting floor reality, feeding the planning cycle on cadence with plan-vs-actuals, milestone status and people availability.
• Work with the site MAITE leads on daily team schedules and report actual people availability into the capacity model.
• Track materials, WIP and stock accuracy against plan, using Excel and Power BI to surface issues and trends early.
• Be the dependable source of truth for the layers above, coordinating across people and sites through influence and reliability rather than authority.

Skills

Data analysis

Inventory tracking

Communication

Collaboration across sites

Data accuracy

Problem escalation

Team coordination

Tools

Smartsheet

Jira

NetSuite

Job description

Role highlights:

• Production Planner Coordinator

• Location: Warsaw, Poland

• Department: Global Manufacturing Organisation

• Reports to: Head of Global Manufacturing Planning & Analysis

• Employment type: Permanent

• Workplace model: Office

• Employment is subject to applicable security screening (incl. SUPO, where required)

• Please note we can only accept applications in English

Why this role matters:

We are seeking a Satellite Production Planer for the Global Manufacturing Organisation of ICEYE.

This role is the eyes and ears of the planning system on the production floor. Sitting at the foundation of the planning hierarchy, it thinks in days, work orders, and the current configuration and status of every active satellite and sub-system.

The accuracy of everything that happens above this role — the rolling plan, the capacity model, and the monthly approval decisions made at VP level — depends on the quality of the data it keeps. The Coordinator makes sure that data is always clean, current, and trustworthy, and that nothing on the floor drifts out of view.

This role is ideal for someone who thrives in high-velocity environments and takes genuine pride in being the most reliable source of truth.

Who We Are

ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth.

ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system.

ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future.

Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific.

Responsibilities:

• Keep Smartsheet, Jira, NetSuite and MES in sync (one work order, one reference, no phantom WIP), releasing and closing work orders so nothing goes missing

• Keep as-built configuration and work order BoM data aligned with the approved LCM baseline, coordinating local configuration changes with the Configuration lead

• Capture floor and configuration issues as they happen and escape deviations early and factually to the Head of MAITE

• Keep the planning system reflecting floor reality, feeding the planning cycle on cadence with plan-vs-actuals, milestone status and people availability

• Work with the site MAITE leads on daily team schedules and report actual people availability into the capacity model

• Track materials, WIP and stock accuracy against plan, using Excel and Power BI to surface issues and trends early

• Be the dependable source of truth for the layers above, coordinating across people and sites through influence and reliability rather than authority

Must haves:

• 2-4 years of experience in manufacturing, production planning, or AIT coordination

• Hands-on production planning and work-order coordination, from release to close

• Working knowledge of planning and tracking tools (Smartsheet, Jira) and an ERP/MRP or MES system such as NetSuite

• A strong discipline for data accuracy, keeping multiple systems consistent under time pressure

• Data analysis and inventory tracking skills (Excel, Power BI or similar)

• Clear, factual communication, with the instinct to raise problems early

• Ability to collaborate and influence across people and sites without direct authority, in a fast-paced and evolving environment

Nice to haves:

• Experience in a satellite, aerospace, or other regulated, low-volume and high-complexity manufacturing setting

• Configuration awareness (BoM, FCR / PCR, as-built vs as-designed)

• Familiarity with BoM and work order management concepts

Working at ICEYE

At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.

How We Work (Our Values)

• Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.

• Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions.

• See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others.

• Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions.

• Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.

• Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.
  

Benefits

Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.

We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table.

We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help.