PL - Receptionist

BYD EUROPE; Warszawa; On-site; PLN 30,000 - 120,000; Full time

Job summary

A leading electric vehicle manufacturer in Poland is seeking a Receptionist to manage front desk operations and perform various administrative duties. The ideal candidate should have experience in a similar role, be fluent in Polish and English, and possess strong organizational and interpersonal skills. This position offers an opportunity to be part of a dynamic team focused on a zero-emission future.

Qualifications

• Experience in a similar role (reception, administration, back office).
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proactive problem-solver with a can-do attitude.

Responsibilities

• Serve as the primary point of contact for visitors, vendors, and employees.
• Manage office supplies, inventory, and procurement processes.
• Support in planning and organizing internal meetings and events.
• Ensure office cleanliness and functionality.
• Provide ad-hoc support to executives, including travel arrangements.

Skills

Fluent in Polish

Fluent in English

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent interpersonal skills

Proactive problem-solver

Job description

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.

About The Role

As a Receptionist you will be the first point of contact for visitors, vendors, and employees. You will be responsible for managing front desk operations, and you will perform a variety of administrative tasks to support the smooth functioning of the office.

We are seeking a highly organized and proactive person, with a can-do attitude, who’s not afraid of new challenges.

Main Duties And Responsibilities

• Serve as the primary point of contact for visitors, vendors, and employees, ensuring a professional and welcoming environment;
• Oversee reception operations and handle inquiries, mail and deliveries management, managing mailroom;
• Manage office supplies, inventory, and procurement processes, including supplier liaison, cost control, and maintaining optimal stock levels;
• Support in planning and organizing internal meetings, events, and team activities (lunches, social events, celebrations)
• Ensure office cleanliness and functionality by addressing facility issues, serve as a contact for the building administration;
• Monitor and maintain office consumables, report and track facility repairs, maintenance requests;
• Ensure workstation setups: preparing workstations for new employees, and related documentation for the handover;
• Maintain and update internal communication platforms and notifications;
• Manage meeting room bookings, carry out Meeting room checks for tidiness and operational use;
• Support developing and implementing office policies/procedures to enhance productivity, identify obstacles, and propose improvements;
• Support emergency planning, organize safety trainings, address workplace safety concerns proactively;
• Administrative support: provide ad-hoc support to executives, including calendar coordination and travel arrangements if needed, ordering business cards;
• Manage relationships with cleaning services, maintenance contractors, and suppliers;
• Documentation and reporting: assist with preparing reports, maintain office records and support data entry tasks;
• Perform ad-hoc, additional administrative tasks as needed, providing the support for the Administration team.

Your profile

• Experience in a similar role (reception, administration, back office);
• Fluent in Polish and English (written and spoken);
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint);
• Strong organizational skills with the ability to prioritize tasks and meet deadlines;
• Excellent interpersonal and communication skills, with a positive mindset;
• Proactive problem-solver with a can-do attitude.