Personal Assistant

Family Office; Warszawa; Remote; PLN 212,000 - 298,000; Full time

Job summary

A prestigious private family office is seeking a Remote Personal Assistant fluent in English and Russian. This role involves coordinating personal and lifestyle matters for a high-net-worth individual, managing complex travel arrangements, and ensuring high standards of confidentiality and detail. Ideal candidates will have experience working with private clients, a strong understanding of international protocols, and exceptional organizational skills.

Qualifications

• 3+ years of experience with high-net-worth individuals or executives.
• Fluent in English and Russian, both spoken and written.
• Ability to operate independently and manage complex tasks.

Responsibilities

• Coordinate personal, household, and lifestyle-related matters.
• Manage time-sensitive tasks autonomously.
• Design and oversee international travel arrangements.

Skills

Bilingual communication in English and Russian

Operational excellence

Attention to detail

Discretion and confidentiality

Proactive problem-solving

Job description

Overview

Remote Personal Assistant (English & Russian Fluent) for a Private Family Office. A highly dynamic and fast-paced role to support our senior executive across personal and lifestyle matters. This is a role for someone who not only executes, but thinks, prioritizes, and delivers at a world-class level.

You will be operating in a fast-moving, high-trust environment, where precision, confidentiality, and emotional intelligence are everything.

What You'll Do

• Act as a key point of contact and coordination for all personal, household, and lifestyle-related matters
• Manage high-intensity, time-sensitive tasks with full autonomy and accountability
• Design and oversee complex international travel arrangements, including private aviation and last-minute adjustments
• Coordinate global luxury services, bespoke experiences, and sensitive private events
• Liaise with private staff, vendors, and service providers across multiple time zones and locations
• Conduct deep research and scenario planning to provide actionable options, not just information
• Ensure flawless execution and follow-through — every detail counts
• Maintain utmost discretion and loyalty in all personal and professional interactions

Who You Are

• Experienced: 3+ years working directly with HNWIs, private clients, or founders in a high-expectation environment
• Discreet: You treat all information, people, and routines with confidentiality and discretion
• Bilingual: You speak and write fluently in both English and Russian
• Globally Savvy: You understand the nuances of international travel, cultures, and protocols
• Operationally Excellent: You turn complexity into clarity and know how to move fast without missing a beat
• Proactive & Mature: You anticipate needs before they're voiced, operate independently, and thrive under pressure
• Detail-Obsessed: You\'re surgical with logistics, scheduling, and execution — "almost right" is not good enough
• Emotionally Intelligent: You adapt tone, language, and approach to fit highly discerning individuals

Key Requirements

• Fully remote, but with availability across multiple time zones
• Full fluency in English and Russian
• Verifiable references from HNW or executive-level environments
• Deep respect for privacy, loyalty, and long-term partnership

Why This Role Is Unique

• You'll play a vital role in the day-to-day life of a globally mobile, highly discerning individual
• You'll be exposed to the inner workings of a high-level private ecosystem — from luxury travel to strategic household operations
• You'll gain unparalleled professional experience, applicable across global elite circles
• For the right person, this is a rare platform to grow — not just in logistics, but in influence and impact

This is not just a job - it's a seat at the table of someone building and leading at the highest level. If you are sharp, grounded, and ready to serve with purpose - we look forward to meeting you!