People Process Senior Associate - Workday

EcoVadis; Warszawa; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Wellness allowance

Mental health support

Learning and development

Multisport card

Lunch card

Remote work policy

Job summary

EcoVadis is seeking a Workday Operations Senior Associate to join our HRIS team. You will configure Workday security, optimize processes, and ensure governance while preparing HR systems for AI-driven transformation.

This internal role embeds within the team to align HR technology with priorities and leading practices. You will strengthen governance, streamline workflows, and collaborate with HR and business teams to enable secure, compliant operations across HR systems, including Workday and

Qualifications

• Experience with Workday HCM including security groups, business processes, and workflows.
• Strong knowledge of organizational structures, cost centers, and HR lifecycle processes.
• Experience administering other HR systems and supporting cross-platform consistency.
• Proven ability to lead process improvement initiatives and challenge existing design decisions.
• Hands-on experience with Workday modules: HCM, Talent, Time Off & Absences.
• Technical proficiency in: BP configuration, security groups, calculated fields, basic reporting, T&A configuration and EIBs.
• Familiarity with data security and privacy regulations (GDPR, SOC2).
• Strong problem-solving skills and ability to troubleshoot complex issues.
• Excellent documentation, communication, and collaboration skills.
• Foundational understanding of AI concepts and how they can enhance HR processes.
• Proficient level of English.

Responsibilities

• System configuration: Audit, configure, and maintain Workday security groups, role-based access controls, organizational hierarchies, and reporting structures.
• Workflow optimization: Configure and streamline Workday business processes to improve efficiency and compliance.
• System maintenance: Apply patches, test new features, and implement enhancements in collaboration with stakeholders.
• AI readiness: Assess and prepare Workday and related HR systems for AI and automation initiatives, ensuring data quality and accessibility.
• Governance: Maintain consistency across HR processes, safeguarding compliance and data integrity.
• Documentation: Create clear, standardized records of configurations, workflows, and processes to support transparency and scalability.
• Collaboration: Partner with HR Operations to streamline employee lifecycle events and support HR teams with functional training and troubleshooting.
• Administration of other HR systems: Act as the functional specialist for HR systems outside of Workday, supporting HR teams in effective use and evolution of these platforms, while coordinating with IT for technical management.
• Technical support: Provide technical support to HR stakeholders, conduct root-cause analysis, and act as a point of escalation for complex system issues.

Skills

Workday HCM

Security groups

Workday workflows

HR governance

English proficiency

Tools

EIBs

Basic reporting

Job description

Work smart, have fun and make an impact!

EcoVadis is the leading provider of business sustainability ratings. Our solutions are backed by an international team of experts and powerful technology. We analyze data and build sustainability scorecards that give companies actionable insights into their environmental, social and ethical risks.

Why apply to EcoVadis? Be a part of the global sustainability change in business. Grow your career. Work with extraordinary people. Feel valued for your contribution.

Learn more about our team and culture on EcoVadis careers page.

Job Description

About the Role:

We are seeking a Workday Operations Senior Associate to join our HRIS team. This role will provide advanced expertise in Workday configuration, security, documentation, and administration of HR systems, ensuring secure, compliant, and efficient operations. You will play a critical role in strengthening Workday processes, reinforcing governance, and preparing HR systems for AI‑driven transformation. This internal position is designed to embed within our team, challenge existing design decisions, and align HR technology with leading practices and organizational priorities.

This position offers the opportunity to shape the future of our HR technology environment during a critical transformation period. You’ll strengthen governance, streamline processes, and prepare HR systems for AI‑driven innovation while working closely with HR and business teams.

Responsibilities:

• System configuration: Audit, configure, and maintain Workday security groups, role‑based access controls, organizational hierarchies, and reporting structures.
• Workflow optimization: Configure and streamline Workday business processes to improve efficiency and compliance.
• System maintenance: Apply patches, test new features, and implement enhancements in collaboration with stakeholders.
• AI readiness: Assess and prepare Workday and related HR systems for AI and automation initiatives, ensuring data quality and accessibility.
• Governance: Maintain consistency across HR processes, safeguarding compliance and data integrity.
• Documentation: Create clear, standardized records of configurations, workflows, and processes to support transparency and scalability.
• Collaboration: Partner with HR Operations to streamline employee lifecycle events and support HR teams with functional training and troubleshooting.
• Administration of other HR systems: Act as the functional specialist for HR systems outside of Workday, supporting HR teams in effective use and evolution of these platforms, while coordinating with IT for technical management.
• Technical support: Provide technical support to HR stakeholders, conduct root‑cause analysis, and act as a point of escalation for complex system issues.

Qualifications

• 5+ years of experience with Workday HCM, including security groups, business processes, and workflows.
• Strong knowledge of organizational structures, cost centers, and HR lifecycle processes.
• Experience administering other HR systems and supporting cross‑platform consistency.
• Proven ability to lead process improvement initiatives and challenge existing design decisions.
• Hands‑on experience with Workday modules: HCM, Talent, Time Off & Absences.
• Technical proficiency in: BPs configuration, security groups, calculated fields, basic reporting, T&A configuration and EIBs.
• Familiarity with data security and privacy regulations (GDPR, SOC2).
• Strong problem‑solving skills and ability to troubleshoot complex issues.
• Excellent documentation, communication, and collaboration skills.
• Foundational understanding of AI concepts and how they can enhance HR processes.
• Proficient level of English.

Who You Are

• Strategic thinker with a holistic perspective on HR technology.
• Detail‑oriented and committed to maintaining accurate records and reliable processes.
• Proactive in identifying opportunities for improvement and supporting change initiatives.
• Strong communicator who engages stakeholders and constructively challenges current practices.
• Motivated to contribute to an AI‑first HR operating model

Additional Information

• Offer available to candidates currently eligible to live and work in Poland
• Location: Full remote in Poland / Hybrid in Warsaw (8 days per month in the office)
• Contract of Employment
• The salary range will be shared following the technical assessment stage of this recruitment process

In return for your expertise, we offer:

• Support with all the necessary office and IT equipment
• Wellness allowance for mental and physical wellbeing
• Access to professional mental health support
• Learning and development
• Sustainability events and community involvement
• Employee-led resource groups
• Optional (fully covered or co-financed) health care and life insurance
• Multisport card
• Multikafeteria
• Lunch card
• Remote work from abroad policy
• Internet and Electricity bill allowance
• Additional day for community service when volunteering

Can the hiring process be adjusted to suit my needs? Yes. We want everyone going through the hiring process with EcoVadis to feel confident that you are able to demonstrate your full potential. We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates. If you need any adjustments, including the provision of interview questions, please let the hiring team know.

Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect. EcoVadis commits to equity, inclusion and reducing bias in our hiring processes. EcoVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique. In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major).