Payroll Project - Change Lead

SAP; Województwo mazowieckie; Hybrid; PLN 120,000 - 160,000; Full time

Job summary

A global software company in Poland is looking for a Payroll Project Manager to lead payroll outsourcing projects, ensuring compliance and efficiency. The ideal candidate has a Bachelor's degree in business or HR, strong project management skills, and experience in governance frameworks. This role promotes constant learning, skill growth, and collaborative team dynamics, offering a hybrid work model.

Benefits

Constant learning and skill growth

Great benefits

Collaborative team environment

Qualifications

• Previous experience in large-scale payroll or HR outsourcing projects preferred.
• Demonstrated ability in governance frameworks and compliance oversight.
• Experience leading cross-functional teams across different time zones.

Responsibilities

• Lead payroll outsourcing project execution on time and within budget.
• Support the development of the global payroll governance framework.
• Manage vendor implementation workstreams and change management.

Skills

Strong project management skills

Excellent communication

Understanding of global payroll processes

Proficiency with HR/Payroll systems

Analytical and problem-solving skills

Education

Bachelor's degree in business, HR, Finance, or related field

Professional certification in Project Management

Professional certification in Payroll

Tools

SAP Payroll

SuccessFactors

Job description

We help the world run better At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

What you’ll build

In this role, you will:

• Lead the end-to-end execution of the payroll outsourcing project, ensuring delivery on time, within budget, and in alignment with global standards.
• Support the development of the global payroll governance framework, ensuring transparency, compliance, and accountability throughout the project lifecycle.
• Drive global-to-local process harmonization, balancing standardization with compliance to local regulations.
• Manage the vendor implementation workstreams, including requirements gathering, testing, cutover, and stabilization.
• Lead change management and communications, ensuring that employees, managers, and stakeholders are well-informed and engaged during transition.
• Partner with the vendor management lead to support the ongoing evolution of vendor management.
• Partner closely with HR, Finance, Tax, and Technology to ensure payroll integrates seamlessly into the wider employee services ecosystem.
• Track and report program progress, risks, and issues to governance boards and executive stakeholders.
• Create a sustainable transition plan into BAU outsourcing operations, including roles, responsibilities, KPIs, and escalation pathways.
• Provide thought leadership and insights on future global payroll strategy, ensuring scalability and resilience for years ahead.

Your work will directly support the evolution of global payroll operations, supporting strategic business priorities and employee experience.

What you bring

Education & Qualifications

• Bachelor’s degree in business, HR, Finance, or related field preferred.
• Professional certification in Project Management (e.g. PMP/PRINCE2) preferred
• Professional certification in Payroll (e.g. CPP, CIPP, GPA) preferred
• Additional qualifications in Change Management or Governance (e.g. Lean Six Sigma) are a plus

Skills

• Strong project management skills: planning, execution, issue resolution, risk mitigation.
• Excellent communication and stakeholder management skills across all levels of the organization.
• Solid understanding of global payroll processes, compliance frameworks, and vendor governance.
• Proficiency with HR/Payroll systems (SAP Payroll, SuccessFactors, or equivalent market leading platforms).
• Strong analytical and problem-solving skills, with the ability to interpret data and make sound recommendations

Competencies

• Ability to manage complexity and deliver results under tight timelines.
• Collaborative mindset with a strong focus on teamwork and cross-functional alignment.
• Change leadership: able to drive adoption, manage resistance, and embed new ways of working.
• High level of integrity and commitment to confidentiality, compliance, and ethical standards.
• Growth mindset, adaptability, and willingness to transition from project to BAU leadership

Work Experience

• Proven track record in delivering large-scale payroll or HR outsourcing projects (multi-country/global scope strongly preferred).
• Demonstrated experience in governance frameworks, vendor management, and compliance oversight.
• Experience leading cross-functional teams across geographies, cultures, and time zones.
• Prior involvement in payroll outsourcing, payroll transformation, or HR shared services set-up is highly desirable.
• Strong background in change management, communications, and stakeholder engagement

Where you belong

You will be part of a diverse and collaborative global payroll transformation team. The culture is fast-paced, transparent, and focused on outcomes. This role is ideal for someone who thrives on turning complexity into execution, is comfortable managing across cultures and time zones, and enjoys building sustainable structures for the long term.

Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e‑mail with your request to Recruiting Operations Team: [e-mail].

Successful candidates might be required to undergo a background verification with an external vendor.

For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program , according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

Applications from disabled individuals are welcome. Applicants must hold a disability certificate, and please specify the type of disability in the resume. (歡迎身心障礙障人士投遞履歷、需持有身心障礙手冊、履歷表請註明是何種類別之身心障礙)

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Requisition ID: 441812 | Work Area: Human Resources | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Regular Full Time | Additional Locations: #LI-Hybrid