Office manager

Bending Spoons; Warszawa; On-site; PLN 201,000 - 359,000; Full time

Benefits offered by this job

Flexible hours

Learning budget

Health insurance

Relocation package

Parental support

Annual retreat

Job summary

Bending Spoons is seeking an Office Manager to turn its Milan, Madrid and Warsaw offices into welcoming, efficient, and inspiring workplaces. You’ll handle daily logistics, safety, and facilities while supporting a small, high-performing team in a fast-paced, globally minded environment.

Candidates should combine reasoning, drive, and team spirit with fluency in English and the local office language. Permanent, full-time roles with relocation support and strong benefits are offered.

Qualifications

• Reasoning ability: solve complex problems from first principles and focus on details that matter.
• Drive: ambitious, takes initiative, strong personal accountability.
• Team spirit: supportive, ideas-first, hands-on when needed.

Responsibilities

• Keep the office in top shape with all needed amenities.
• Manage daily logistics: deliveries, supplies, catering, maintenance.
• Oversee access and safety: passes, procedures, security checks.
• Troubleshoot facilities issues to maintain seamless workspace.

Skills

Reasoning ability

Drive

Team spirit

On-site presence

English proficiency

Local language proficiency

Job description

At Bending Spoons, we’re striving to build one of the all-time great companies. A company that serves a huge number of customers. A company where team members grow to their full potential. A company that functions at unparalleled levels of effectiveness and efficiency. A company that creates value for shareowners at an extraordinary rate. And a company that does so while adhering to high ethical standards.

In pursuit of this objective, we acquire and improve digital businesses, not to sell on, but to own and operate for the long term. The transformations we make are often deep—designed to speed up innovation, benefit customers, and strengthen business performance. Here, hierarchy is minimal and teams are small and talent-dense. We operate established products with the ambition, agility, and urgency of a startup. Across the company, we integrate AI deeply into how we work so that human judgment and machine intelligence reinforce each other.

For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate. That’s our promise to such a candidate.

We’re now looking for office managers who’ll turn our offices in Milan, Madrid or Warsaw into the most welcoming, efficient, and inspiring places to work.

A few examples of your responsibilities

• Keep the office in top shape—clean, comfortable, and fully equipped with everything Spooners need to thrive.
• Manage daily logistics—from deliveries and supplies to catering and maintenance—ensuring everything runs like clockwork.
• Oversee access and safety—handling temporary passes, emergency procedures, and security checks with care and precision.
• Troubleshoot and resolve facilities issues quickly—maintaining seamless functionality across the workspace.
• Proactively enhance the workplace experience—spotting opportunities, challenging the status quo, and driving creative improvements.

What we look for

• Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.
• Drive. You’re extremely ambitious in everything you do—and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high—and rising—bar.
• Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You're always happy to get your hands dirty to help your team. You’re reliable, honest, and transparent.
• On-site presence. You’ll fulfill your role from the office each day, contributing in person to the team’s goals.
• Proficiency in English. You read, write, and speak proficiently in English.
• Proficiency in the local office language. You read, write, and speak proficiently in the language of the office where you are applying to work—Italian, Polish, or Spanish.

What we offer

• Incredibly talented, entrepreneurial teams. You’ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.
• An exceptional opportunity for growth. We go to great lengths to hire individuals of outstanding potential—then, our priority is to put them in the ideal position to thrive. Spooners in their 20s lead products worth hundreds of millions of dollars. And if you’ve got what it takes, you’ll soon be playing an essential role in major projects, too.
• All. These. Benefits. Flexible hours, unlimited backing for learning and training, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat to a stunning location. We help each Spooner set up the conditions to do their best work.
• Competitive pay and access to company equity at a discount. Typically, we offer candidates with limited experience an annual salary of £47,660 in London and €46,027 elsewhere in Europe. Those with highly relevant experience typically receive between £56,345 and £85,797 in London and between €54,346 and €82,557 elsewhere in Europe. Candidates offered a permanent contract may choose to receive part of their compensation in discounted company equity.

Commitment & contract

Permanent or fixed-term. Full-time.

Location

Milan (Italy), Madrid (Spain), Warsaw (Poland).

The selection process

In our screening process, we prioritize verifiable signals of excellence, regardless of seniority. There are no preferential paths beyond what your application demonstrates, and we evaluate every candidate through the same process. Some people hold back because they feel they lack experience or have an “imperfect” CV. If you like the role and believe you could excel over time, don’t self-reject. We set the bar high and won’t extend an offer until we’re confident we’ve found the right candidate. This is why a job may remain open for months or be reposted several times. We consider all applicants for employment and provide reasonable accommodations for individuals with disabilities—please let us know through this form.

Bending Spoons is a demanding environment. We’re extremely ambitious and we hold ourselves—and one another—to a high standard. While this tends to lead to extraordinary learning, achievement, and career growth, it also requires significant commitment.

To help you ramp up quickly and set yourself up for success, we expect you to spend most days in our Milan office during your first few months with us, regardless of your long-term work location. It’s the best way to rapidly absorb our company culture and build trust with your new teammates. We’ll support you with generous travel and accommodation assistance. After that, you’re welcome to work from one of our offices, or remotely from approved countries—depending on what we agree at the offer stage.