Office Assistant

Openchip & Software Technologies; Województwo pomorskie; On-site; PLN 30,000 - 120,000; Full time

Job summary

A technology-based company is seeking an organized and proactive Office team member in Gdansk, Poland. Responsibilities include reception, event organization, and administrative support. The ideal candidate has 6-10 years of experience, is proficient in Polish and English, and possesses excellent communication skills. A competitive salary and supportive work environment are offered.

Benefits

Competitive salary

Flexible work scheme

Career development opportunities

Qualifications

• At least 6-10 years of experience in a similar position.
• Professional level in Polish and English.
• Excellent verbal and written communication skills.
• Proficiency in computer tools.
• Advanced level of proficiency in Office Suite.
• Experience in organizing business trips.

Responsibilities

• Greet and receive visitors and calls.
• Manage incoming and outgoing mail.
• Support the Office Manager.
• Organize and schedule meetings.
• Collaborate in planning and executing events.
• Perform general administrative tasks.

Skills

Multitasking

Organization

Customer orientation

Communication skills

Proactivity

Education

University degree related to the position

Tools

Microsoft Office

Agenda management software

Job description

We are looking for a proactive and organized Office team. The ideal candidate will be responsible for providing a high-quality reception service, managing phone calls, attending to visitors, coordinating agendas, organizing events, and providing general administrative support.

Responsibilities

Reception

• Greet and receive visitors and calls in a professional and efficient manner.
• Manage incoming and outgoing mail.
• Support the Office Manager in coordinating and organizing office tasks.
• Maintain the reception area clean and tidy.
• Coordinate and manage schedules as assigned.
• Organize and schedule meetings, video conferences, and internal events.
• Make reservations for meeting rooms and audiovisual equipment.

Event Organization

• Collaborate in the planning and execution of internal and external events (meetings, conferences, etc.).
• Manage event logistics, including catering, audiovisual material, and transportation.

Administrative Support

• Perform general administrative tasks, such as document management, report preparation, and database updates.
• Support other departments with administrative tasks as needed.
• Manage business trips, making flight, hotel, and transportation reservations.

Requirements

• Experience: At least 6-10 years of experience in a similar position in a large, technology-based company.
• Languages: Polish and English at a professional level.
• Excellent verbal and written communication skills.
• Ability to multitask and work under pressure.
• Organization and planning.
• Customer orientation and proactivity.
• Proficiency in computer tools (Microsoft Office, agenda management software).
• Education: A university degree related to the position or similar is valued.
• Advanced level of proficiency in Office Suite.
• Experience in organizing business trips.
• Availability to work in a dynamic team environment.

What we offer?

Join an innovative team and witness the company's growth. We believe in our team and provide them with the opportunities they need to grow and develop their careers.

We offer a competitive salary that values your experience. The position will be based in Gdansk (Poland).

Our Commitment to Diversity and Inclusion

At Openchip & Software Technologies S.L., we believe that a diverse and inclusive team is the key to innovative ideas. We foster a work environment where everyone feels valued, respected, and empowered to reach their full potential, regardless of their race, gender, ethnicity, sexual orientation, or gender identity.

Call to Action

If you identify with Openchip, please contact us. We can offer you a competitive compensation package in a flexible work scheme that will help you maintain a balance between your personal and professional life.