Office Assistant

Madiff; Warszawa; On-site; PLN 30,000 - 50,000; Full time

Job summary

A reputable services company in Warsaw is seeking an experienced Executive Assistant to manage office administration and support the team. You will handle incoming communications, payroll, and assist with staff onboarding. The ideal candidate has at least 1 year of relevant experience, strong organizational skills, and proficiency in MS Office. This role offers flexibility and opportunities for team management.

Benefits

Great work culture

Team management opportunities

Flexible working options

Qualifications

• At least 1 year experience in an Executive Assistant or Office Management role.
• Ability to work with minimal supervision and multi-task effectively.
• Strong adaptability in changing environments.

Responsibilities

• Screen incoming calls and emails, determine priorities.
• Perform project-based work as assigned.
• Support on-boarding/off-boarding of staff.
• Handle monthly payroll administration.

Skills

Interpersonal skills

Organisational skills

Attention to detail

Team player

Tools

MS Word

Excel

PowerPoint

Job description

The Role

You will be responsible for:

• Receiving and screening incoming calls and emails and determining priorities.
• Performing project-based work as assigned.
• All general office administration functions and ensuring the smooth running of the office.
• Acting as the main point of contact for any general office and/or facility related concern.
• Supporting on-boarding/off-boarding of staff.
• Developing and communicating internal guidelines and best practices with respect to your overall responsibilities.
• Administering leave records, medical and insurance claims.
• Handling monthly payroll administration.

Ideal Profile

• You have at least 1 year experience within a Executive Assistant / Virtual Assistant or Office Manager role, ideally within the Professional Services and IT industry.
• You are organised and have good interpersonal skills.
• You can work with minimal supervision and multi-task effectively.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• You are a strong team player who can manage multiple stakeholders.
• You pay strong attention to detail and deliver work that is of a high standard.
• You are adaptable and thrive in changing environments.

What’s on Offer?

• Great work culture
• Role involving team management opportunities
• Flexible working options