Medical Coordinator - 12 months Career Starter Program at AstraZeneca

AstraZeneca; Warszawa; On-site; PLN 48,000 - 66,000; Full time

Job summary

AstraZeneca in Warsaw is seeking a Medical Coordinator to provide full administrative support, including calendar management, meetings and event coordination, documentation, budgeting, expenses and travel. This role is part of a 12-month Career Starter Program with visa sponsorship.

You will work with executives and teams across the organization, prepare meeting agendas, manage office supplies, and contribute to special projects as determined by leadership.

Qualifications

• Experience as administrative support, preferably in medical department.
• Strong writing and communication skills with executives and staff.
• Ability to work effectively in a global environment.
• Able to prioritize time-sensitive assignments.
• Autonomous yet collaborative with the admin team.
• Proficiency in MS Word, Excel, PowerPoint, Project and Outlook.
• Flexible to adapt to changing needs and deadlines.

Responsibilities

• Proficiency with Outlook to manage calendars, meetings, and events.
• Arrange domestic and international travel and expense reports with accuracy.
• Interact with internal/external clients and visitors on behalf of supervisor.
• Prepare agendas, presentations, minutes, and maintain org charts and supplies.
• Coordinate with vendors to schedule meetings and logistics.
• Support contracting, SOW creation, purchase orders, and invoicing.

Skills

Exceptional written communication

Executive interaction

Global environment experience

Time management

Autonomous and collaborative

Discretion and confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Project

Job description

Job Title

Medical Coordinator- 12 months Career Starter Program

Location

Warsaw, hybrid work (3 days from the office per week)

Job ID

R-257641

Posting Dates

Date Posted: 04-Aug-2026

Closing Date: 31-Aug-2026

Company Overview

At AstraZeneca, we are united by a common purpose: to push the boundaries of science to deliver life-changing medicines. Every day, we make a difference by delivering potentially life-changing medicines to millions of people worldwide. Our purpose is results-oriented and so is our approach. Becoming a more agile and creative company means building a dynamic, inspiring culture where we celebrate diverse, bold thinking, are curious, creative, and open to new insights and ways of working.

Job Description

This visa sponsorship job abroad position offers great opportunities for career growth.

We are looking for a Medical Coordinator who will be responsible for full administrative support including calendar management, meetings/event management, departmental activities, booking and arranging meetings, maintain documentation, establishing systems, purchasing support, following up budgets and reporting, handling expenses and travel. There may also be opportunities for special projects to be determined by leadership.

Responsibilities

• Proficiency with Outlook in order to manage busy calendars, schedule meetings, conference calls, and special events including exercising discretion as to priority and decision-making responsibility.
• Arrange multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken.
• Interact effectively and professionally with internal and external "clients" and with external visitors on behalf of supervisor.
• Prepare meeting agendas, presentation and read-ahead materials and minutes, maintain team contact lists, org. charts, manage the availability of office supplies.
• Work with Vendors to help schedule meetings and help facilitate logistics.
• Facilitate work through contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution and other financial administration.

Requirements

• Experience as a administrative support (preferably in medical department).
• Possess strong writing and communication skills and the ability to interact confidently with executives/ employees.
• Demonstrated ability to effectively work in a global environment.
• Able to prioritize time sensitive assignments.
• Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project and Outlook.
• Flexible to adapt to ever-changing needs and deadlines.
• Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
• Able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.

Equal Opportunity Statement

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.