Legal Assistant

GT Restructuring; Warszawa; On-site; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Private medical care

Sports card subsidy

Sports initiatives

Team integration events

E-learning courses

Cafeteria-style benefits

In-person training sessions

Job summary

Greenberg Traurig (GT), a global law firm, seeks an experienced Legal Assistant to work onsite from our Warsaw office. This is a strictly administrative role with no substantive legal work.

Selected candidates will complete tests on MS Office formatting and English proficiency. Responsibilities include providing day-to-day secretarial support for a team of lawyers, preparing and formatting documents, managing calendars and correspondence, and coordinating with Billing, Business Development, and

Qualifications

• 2–3 years of experience as an assistant in a professional services setting.
• Excellent command of Polish and very good English (B2 or higher).
• Reliability, discretion and a team-oriented attitude.
• Strong organizational skills and ability to set priorities.
• Ability to work under time pressure.

Responsibilities

• Provide day-to-day secretarial support for a team of lawyers.
• Prepare and format documents; create presentations and reports.
• Handle correspondence and manage calls in Polish and English.
• Work with Billing on matter numbers and AML documentation.
• Coordinate with Business Development & Marketing for submissions.
• Manage virtual data rooms for due diligence.
• Maintain lawyers’ calendars for travel and meetings.
• Process lawyers’ expenses per internal policy.
• Prepare time records for invoicing.
• Liaise with clients, institutions, offices, and courts.
• Collaborate with internal administrative departments.

Skills

Polish proficiency

English proficiency

Attention to detail

Reliability

Discretion

Organizational skills

Prioritization

Team player

Ability to work under time pressure

Education

University degree

Tools

MS Office

MS Word

PowerPoint

Outlook

Excel

Job description

Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.

Please note that this is a strictly administrative role that does not involve any substantiative legal work. It is not an entry-level position on the legal career path.

Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.

Job Responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Qualifications

Skills & Competencies

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
• Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)
• Reliability and high attention to detail
• Professional demeanor, discretion, and a strong team-oriented attitude
• Excellent organizational skills and ability to set priorities
• Ability to work under time pressure

Education

• University degree

Technology

• Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)

Nice to have

• Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset

What We Offer

• Stable employment based on an employment contract
• Work in an international, professional, and friendly environment
• Attractive remuneration
• A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)
• Cafeteria-style benefits plan
• Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events
• Work in a modern, comfortable office in Varso Tower