Lead HR Operation (Zespół Kadr i Płac)

VELUX Group; Gniezno; On-site; PLN 120,000 - 180,000; Full time

Job summary

A leading global company seeks a Lead HR Supporter in Gniezno to manage HR and payroll administration while coordinating process improvements. The role demands extensive experience in HR management, knowledge of Polish Labor Code, and fluency in English. Benefits include a collaborative work environment, private medical care, and an annual performance-based bonus.

Benefits

Annual performance-based bonus

Private medical care

Life insurance

Multisport card

Employee Pension Plan fully funded by the employer

Employee discounts on products

Qualifications

• 5+ years of experience in HR and payroll, including 2+ years in a coordinating role.
• Proficiency in English (min. B2).
• Experience in an international or production environment is a plus.

Responsibilities

• Manage employee documentation in line with Polish labor law.
• Cooperate with external payroll providers and verify payroll accuracy.
• Collaborate with IT/HR teams to drive process improvements.

Skills

HR and Payroll Administration

Knowledge of Polish Labor Code

Project Management

Attention to Detail

Communication Skills

Education

University degree in Law, Economics, HR, Management or related field

Tools

TETA

Workday

Płatnik

ZUS PUE

Job description

Lead HR Supporter page is loaded## Lead HR Supporterremote type: On-sitelocations: Ul. Sloneczna 29 Gniezno: Ul. Olesnicka 12 Namyslowtime type: Full timeposted on: Posted 2 Days Agojob requisition id: R1069635This is a senior specialist role with process leadership responsibilities, ideal for someone who enjoys coordinating teams and improving processes, even without formal people management duties.**Your Key Responsibilities:****HR and Payroll Administration*** Manage complete employee documentation in line with Polish labor law.* Handle employment lifecycle processes: hiring, changes, extensions, and terminations (including preparation of documents like contracts, anneces etc).* Maintain employee data in TETA and Workday systems.* Cooperate with external payroll providers and verify payroll accuracy.**Payroll Operations & Compliance*** Prepare payments to US, ZUS, and PFRON for the VELUX Group.* Post payroll and PFRON transactions.* Liaise with public institutions (US, ZUS) and prepare corrections and reports.**HR Systems & Process Development*** Act as a Super User for HR systems (TETA, Płatnik).* Test, implement, and enhance HR system functionalities.* Collaborate with central IT/HR teams to drive process improvements.**Legal & Audit Support*** Advise the business on Polish labor law, working time and remuneration.* Prepare materials for internal and external audits (ESG, EY, PIP, ZUS).* Represent HR during inspections and collaborate on global mobility cases.**HR Support & Projects*** Support HR initiatives and Employee Life Cycle processes.* Partner with HR Business Partners on engagement, culture, and employee relations.* Identify process optimization opportunities and support business reporting.**Your Profile:*** University degree in Law, Economics, HR, Management, or related field.* 5+ years of experience in HR and payroll, including 2+ years in a coordinating role.* Strong knowledge of the Polish Labor Code, working time systems, and payroll regulations.* Experience with various employment contracts and payroll types.* Proficiency in TETA, Workday, Płatnik, and ZUS PUE.* Very good English (min. B2).* Experience in an international or production environment is a plus.* Extensive project management and process improvement skills.* Ability to participate in business trips (up to 15 days per annum)**Key Competencies*** Expertise in payroll calculations, ZUS/PIT/PFRON reporting, and compliance.* Excellent attention to detail and accuracy with sensitive data.* Strong communication and collaboration skills across HR and business teams.* Resilience, prioritization, and problem-solving in a dynamic environment.* Proactive and improvement-oriented mindset.* Integrity, confidentiality, and professionalism.**Personal Attributes*** Empathetic and structured team coordinator.* Process-oriented, systematic, and reliable.* Open to change and continuous improvement.* Cooperative, communicative, and accountable.**What We Offer***(Benefits may vary slightly depending on location)** A constructive and collaborative work environment based on trust and respect* Employment with a company whose brand has been present in Poland for over 35 years* An inspiring team and excellent opportunities for personal and professional growth* Annual performance-based bonus* Private medical care, life insurance, and Multisport card* Access to the Social Benefits Fund – e.g. Christmas gifts for employees and their children* Employee Pension Plan (PPE) fully funded by the employer (3.5%)* Development opportunities tailored to your individual needs – training and tuition reimbursement* Financial support for children’s summer camps* Assistance from the Employee Foundation* Attractive employee discounts on VELUX products and much more